Outlook, Fax & AddressBook

[Dave]

I am trying to print a Word 2003 document to fax.

When I select the fax print option, I am prompted with a dialog box with an
"Address Book" button that allows me to choose one of two address books:
"Contacts" or "Outlook Address Book", the former is my "contacts" for
Outlook and the later is empty.

All of my fax contacts are in a separate Outlook contact folder called
"Business." How do I configure the fax printer to use this folder as an
address book for fax numbers?

And, as a related question, how can I suppress the names that have only SMTP
mail and not a FAX mail address?

Thanks
Dave

 

[Sue Mosher [MVP-Outlook]]

Right-click the Business contacts folder, choose Properties, and on the
Outlook Address Book tab, check the box you find there. This will make the
Business folder's contacts visible in the address book along with Contacts
under the Outlook Address Book container.

The address book shows all valid electronic addresses, email or fax. You
can't make one or the other disappear without jumping through hoops to make
Outlook think they don't exist at all.