Outlook Address Book and use of Contacts - Office XP

[Joe]

I have seen many people post sort of similar questions to mine - but no
complete answer.



When I initiate a new email and click "to" and browse down to "contacts" in
the "outlook address book folder" it successfully displays the contents of
my Contacts.



However - it displays Fax numbers as eligible recipients. And something has
changed in Office XP - I have to scroll to the right on every entry there is
for any given contact to avoid selecting their fax number - then sift
through all 3 different alternate emails that contact may have.



Is there any way to have our Personal Contact lists show up similar to how a
Global Address Book entry does? I really only want the primary email to
display and one entry for each contact to pick from.



Further it displays in columns such as:

Name, Display Name, Email Addres, Email Type

Bob Ford Bob Ford (e-mail address removed) SMTP

Bob Ford Bob Ford Bob Ford FAX


--
___________________________
Joe Horton
Database Developer / Software Engineer
WISHA/Legal Services Software Development
Department of Labor and Industries
Voice (360) 902-5928 fax (360) 902-6200

 

[Russ Valentine [MVP-Outlook]]

You've seen no answer to this? It gets answered every day here. Nothing has
changed. The standard behavior for the Outlook Address book is to display
all electronic addresses (both fax and e-mail). That behavior cannot be
changed. The only way to prevent the display of fax numbers is to store them
in a different field or to disguise them (e.g., precede them with an alpha
character) so that Outlook won't recognize them as phone numbers.
There are also a number of utilities available that can do this for you
automatically. Some are listed here:
http://www.slipstick.com/contacts/nofax.htm

 

[Joe]

What I did see Russ that you get as frustrated as I get on my SQL groups
when people post questions without even looking at the SQL Books Online
documentation - so beleive me I did spend some time researching before I
posted my question - and in all honesty I was thinking of avoiding a testy
comment back from you.

I appreciate your answer and will follow your comments.

Thank you.

You've seen no answer to this? It gets answered every day here. Nothing has
changed. The standard behavior for the Outlook Address book is to display
all electronic addresses (both fax and e-mail). That behavior cannot be
changed. The only way to prevent the display of fax numbers is to store them
in a different field or to disguise them (e.g., precede them with an alpha
character) so that Outlook won't recognize them as phone numbers.
There are also a number of utilities available that can do this for you
automatically. Some are listed here:
http://www.slipstick.com/contacts/nofax.htm


--
Russ Valentine
[MVP-Outlook]

I have seen many people post sort of similar questions to mine - but no
complete answer.



When I initiate a new email and click "to" and browse down to "contacts" in
the "outlook address book folder" it successfully displays the contents of
my Contacts.



However - it displays Fax numbers as eligible recipients. And something has
changed in Office XP - I have to scroll to the right on every entry

there

is
for any given contact to avoid selecting their fax number - then sift
through all 3 different alternate emails that contact may have.



Is there any way to have our Personal Contact lists show up similar to

how

a
Global Address Book entry does? I really only want the primary email to
display and one entry for each contact to pick from.



Further it displays in columns such as:

Name, Display Name, Email Addres, Email Type

Bob Ford Bob Ford (e-mail address removed) SMTP

Bob Ford Bob Ford Bob Ford FAX


--
___________________________
Joe Horton
Database Developer / Software Engineer
WISHA/Legal Services Software Development
Department of Labor and Industries
Voice (360) 902-5928 fax (360) 902-6200