Outlook 2007: Dynamic image in signature


B

BenCoreana

Hello everyone.

I work in a very small office of 6 people. We want to have an image in our
signature that has some information about our latest schedule (ie: it has
dates that change every week).

I am in charge of updating this image to reflect the most recent schedule,
but the problem is making the image appear in everyone's signature.

On Windows Mail (what we used previously), I could edit the .html file for
our signature and change the img tag to point to an image on a local server
that all the computers are connected to, so that when the image changed, all
the signatures would instantly update.

Now that we've all switched to Outlook, I'm trying the same trick. I found
the .html file for the signature in AppData\Roaming\MS\Signatures, and I can
even edit the img tag same as before, but this causes a few problems:

1) The first email you create after you boot up Outlook gives you a warning
message saying "The images for this page are not in their expected location.
Do you want to download them anyway?" Clicking Yes gets around the problem,
but this would be something we'd have to do every day (or every time we
restart Outlook).

That's a minor nuisance for myself, but if this is the solution I present to
my bosses it would seem very unprofessional.

2) Outlook seems to download the image in the signature once and keep it in
memory as long as the program is open. So if I change the image in the middle
of the day (which happens frequently), everyone would have to reboot outlook
in order to get their signatures updated with the latest image.

This is unacceptable. I can't very well be going to my bosses and telling
them to reboot the program all the time.


This seems like it should be such a simple task, but I can't find a way to
make it work.

Does anyone have a solution?

Any and all input is appreciated. Thanks!
 
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B

Brian Tillman [MVP-Outlook]

Now that we've all switched to Outlook, I'm trying the same trick. I found
the .html file for the signature in AppData\Roaming\MS\Signatures, and I can
even edit the img tag same as before, but this causes a few problems:

1) The first email you create after you boot up Outlook gives you a warning
message saying "The images for this page are not in their expected location.
Do you want to download them anyway?" Clicking Yes gets around the problem,
but this would be something we'd have to do every day (or every time we
restart Outlook).

That's a minor nuisance for myself, but if this is the solution I present to
my bosses it would seem very unprofessional.

2) Outlook seems to download the image in the signature once and keep it in
memory as long as the program is open. So if I change the image in the
middle
of the day (which happens frequently), everyone would have to reboot outlook
in order to get their signatures updated with the latest image.

This is unacceptable. I can't very well be going to my bosses and telling
them to reboot the program all the time.

Do you add the image as described here?
http://www.howto-outlook.com/howto/signatures.htm#company_logo
 
B

BenCoreana

Partially.

I changed the img tag to select the file on the server.

However I didn't uncheck the option it suggested in the "Internet Format"
window. That option does not seem to exist in Outlook 2007. And I wouldn't
want to deselect it anyway:

Please note that this image is *not* on the internet. It is stored on a
local server (or really, just a computer that is shared amongst the other
computers in our office). It is not publically accessable from the web.

Therefore just a link to the image won't do. I need to send the image as
part of the email.

Thanks!
 
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B

Brian Tillman [MVP-Outlook]

Therefore just a link to the image won't do. I need to send the image as
part of the email.

Local images work most reliably when they are in the same folder as the
signature file.
 

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