Outlook 2003 -> (Filter by category) -> Exchange

[Guest]

Client: Outlook 2003
Server: SBS2003 running Exchange

In Brief:

Outlook 2003 is connected to an Exchange server and is only using the
private folders from the Exchange servers, no local .pst files other than the
ones used for Cached Exchange mode (for a laptop).

I have calendar and contact items marked as business and as private. I'd
like private items to stay local and -not- propagate to the exchange server.
I'd like business items to propagate. Why? I'd like to share my business
calendar and my business contacts with everyone else but not contact or
calendar items marked private.


Why am I not using a separate .pst for private items?
Why am I not using different folders in Exchange that are just not shared?

1) Outlook doesn't support reminders/alerts from two different calendars
2) External synchronization programs such as Mobile Phone Tools (BVRP, for a
Motorola phone) or Intellisync will only sync with one folder.


Why am I not using a separate profile for personal information?

1) External synchronization programs such as Mobile Phone Tools (BVRP, for a
Motorola phone) or Intellisync will only sync with one folder.



So basically this is a situation where I -need- only one Calendar and only
one Contacts folder, period, for the purposes of synching with an external
device, but I don't want to share Contacts / Calendar items marked with the
category "Private".

Any ideas on how to accomplish this?
_________________
JBA-Services
http://www.jba-services.com

 

[Diane Poremsky [MVP]]

you can't only sync some but other users normally cant see private items
unless you give them enough permissions./


--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/

Outlook Tips: http://www.outlook-tips.net

 

[Guest]

That only seems to work with Calendar items...
Maybe it isn't obvious, how can I mark Contacts private?
_________________
JBA-Services
http://www.jba-services.com

you can't only sync some but other users normally cant see private items
unless you give them enough permissions./


--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/

Outlook Tips: http://www.outlook-tips.net

Client: Outlook 2003
Server: SBS2003 running Exchange

In Brief:

Outlook 2003 is connected to an Exchange server and is only using the
private folders from the Exchange servers, no local .pst files other than
the
ones used for Cached Exchange mode (for a laptop).

I have calendar and contact items marked as business and as private. I'd
like private items to stay local and -not- propagate to the exchange
server.
I'd like business items to propagate. Why? I'd like to share my business
calendar and my business contacts with everyone else but not contact or
calendar items marked private.


Why am I not using a separate .pst for private items?
Why am I not using different folders in Exchange that are just not shared?

1) Outlook doesn't support reminders/alerts from two different calendars
2) External synchronization programs such as Mobile Phone Tools (BVRP, for
a
Motorola phone) or Intellisync will only sync with one folder.


Why am I not using a separate profile for personal information?

1) External synchronization programs such as Mobile Phone Tools (BVRP, for
a
Motorola phone) or Intellisync will only sync with one folder.



So basically this is a situation where I -need- only one Calendar and only
one Contacts folder, period, for the purposes of synching with an external
device, but I don't want to share Contacts / Calendar items marked with
the
category "Private".

Any ideas on how to accomplish this?
_________________
JBA-Services
http://www.jba-services.com

 

[Milly Staples [MVP - Outlook]]

Same place, checkbox in the lower right hand corner.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, David Arias asked:

| That only seems to work with Calendar items...
| Maybe it isn't obvious, how can I mark Contacts private?
| _________________
| JBA-Services
| http://www.jba-services.com
|
|
| "Diane Poremsky [MVP]" wrote:
|
|| you can't only sync some but other users normally cant see private
|| items unless you give them enough permissions./
||
||
|| --
|| Diane Poremsky [MVP - Outlook]
|| Author, Teach Yourself Outlook 2003 in 24 Hours
|| Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
|| Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
||
|| Outlook Tips: http://www.outlook-tips.net
||
|| Subscribe to Exchange Messaging Outlook newsletter:
|| (e-mail address removed)
||
||
|| ||| Client: Outlook 2003
||| Server: SBS2003 running Exchange
|||
||| In Brief:
|||
||| Outlook 2003 is connected to an Exchange server and is only using
||| the private folders from the Exchange servers, no local .pst files
||| other than the
||| ones used for Cached Exchange mode (for a laptop).
|||
||| I have calendar and contact items marked as business and as
||| private. I'd like private items to stay local and -not- propagate
||| to the exchange server.
||| I'd like business items to propagate. Why? I'd like to share my
||| business calendar and my business contacts with everyone else but
||| not contact or calendar items marked private.
|||
|||
||| Why am I not using a separate .pst for private items?
||| Why am I not using different folders in Exchange that are just not
||| shared?
|||
||| 1) Outlook doesn't support reminders/alerts from two different
||| calendars 2) External synchronization programs such as Mobile Phone
||| Tools (BVRP, for a
||| Motorola phone) or Intellisync will only sync with one folder.
|||
|||
||| Why am I not using a separate profile for personal information?
|||
||| 1) External synchronization programs such as Mobile Phone Tools
||| (BVRP, for a
||| Motorola phone) or Intellisync will only sync with one folder.
|||
|||
|||
||| So basically this is a situation where I -need- only one Calendar
||| and only one Contacts folder, period, for the purposes of synching
||| with an external device, but I don't want to share Contacts /
||| Calendar items marked with the
||| category "Private".
|||
||| Any ideas on how to accomplish this?
||| _________________
||| JBA-Services
||| http://www.jba-services.com