Outlook 2002 (XP) Where are....?

[Guest]

Hi, I would like to know where (in which folders) I can find the following
information:

1. contacts (address book)
2. organizational settings
3. e-mail settings like pop3, imap, username and passwords
4. signature files
5. journal
6. all other settings

I am migrating to a new computer and I really do not want to have to set all
of this up again. Or is all of this included when I export my pst file?

Thank you very much for your help!!

 

[Guest]

http://www.howto-outlook.com/howto/backupandrestore.htm

Best backup and restore documentation I've found.

 

[Guest]

Thank you for your really quick reply.

The backup and restore though is a very small file, that file does not
contain any email right? So that file is all the settings?

I am exporting my mail to a file as we speech, I have done that before to
save it as a back up.

Another question. I noticed in export that when you try to save something,
actually export will not save more than one folder at a time, in otherwords,
if you want to save personal folder, you can only save that to one file, then
archieve and then hotmail or whatever, you cannot put all them together it
seems.

Is there anyway to edit the code to undo the limit for the 2GB pst file also?

Thanks,

Jeff

 

[Guest]

If you upgrade to Outlook 2003 or higher, you'll get a much bigger PST but in
Unicode format. For Outlook 2002 and smaller, you need to maintain your PST
at less than 2 GB since it can easily corrupt or get a little flakey around
the 1.5 mark or just over. Your solution is to create multiple PST's.
I would not use the export/import functions at all. They can lead to
corruption as well. If you're not connecting to an Exchange server, your PST
should already hold everything you need although I believe it will not
include any rules but I may be wrong. If I am, someone will come along and
post a correction.

 

[Guest]

Thank you for your prompt reply once again.

I will probably be upgrading to Office 2007 shortly, but I still need my
mail on my new machine in the meantime.

It appears I just copy and paste the pst file to where I want it? That is
odd. Really odd. I did that before in Office 2000 and I cannot open a single
file in that, it is completely messed up. I have tried many things to get
into my mail but I cannot. It copyed it over a read only file or something
but it cannot be opened, so that is why I have used the export pst file
option. I never use import, I just export then use open to open the personal
folder wherever I need it.

Any thoughts?

Jeff

 

[Guest]

Not knowing what happened previously, I can't say. I would caution you though
to ensure you don't overwrite anything. Rename the PST if you need to. Also,
if you back up your PST to any device (CD or USB drive, etc.), it has to be
copied back to the PC Outlook is running on to work plus you have to remove
the read-only attribute in the properties of the file.
I hope this helps.

 

[Guest]

I am getting a little confused now.

1. According to the website you gave me and what you told me, I should close
outlook, find the pst file, then copy and paste that pst file somewhere like
CD, USB pen, external HDD or whatever. Then on the new HDD with a fresh
install of office, I need to open outlook and tell it where the pst file is.
Correct? All should work without issue correct?

2. Second thing, you mentioned to create separate pst files. Right now and
for almost year I have been running on fumes, always having to archieve
stuff, my archieve is now almost at 2GB, is that a problem?

3. Is it possible to create a more pst files with my current settings and
simply copy folders into the new personal folder (new pst file) I create? Is
it really that simple?

Thanks

Jeff

 

[Guest]

1) The PST has to be transferred to the local harddrive since Outlook needs
read/write access to the PST. If there's any interruption to that, corruption
and/or errors can occur. Once a PST is copied to a CD or USB drive, etc. it
is marked as read-only so when the PST is copied back to the local harddrive,
this attribute has to be removed. Make sense?
2) Regarding your archive file, yes you can create more and give them
different names. Any PST in Outlook 2002 or earlier is going to have that
same size limit on it. As I mentioned previously, once it hits 1.5 GB it has
the potential to become a problem. You can have archive1, archive2, etc. or
use dates or however you want to name them.
3) You can easily create more PST's and move items into them. It really is
that simple.

 

[Guest]

Thank you.

Ok, I am copying the pst file now to an external drive, it's going to take
awhile. Hopefully I will not have any problems. Are you going to be on for
awhile? ha aha

In the meantime I still need to know where the following files are located
so I don't have to set everything up again.

1. contacts (address book)
2. organizational settings
3. e-mail settings like pop3, imap, username and passwords
4. signature files
5. journal
6. all other settings

As I recall this information is not in that main pst file, I am guessing the
contacts may be there, but the email settings and other things are not. That
file has to be somewhere, or I do have to type in all that stuff again?

Thanks,

Jeff

Thanks,

Jeff

 

[Guest]

Yes your contacts are part of the PST.

Can you please define what you mean by organizational settings?

Email settings such as POP3, username and password are not kept in your PST
as far as I'm aware (bear in mind I'm not a PST user since I connect to an
Exchange server for email). If I'm wrong, someone will post with a correction.

I honestly don't know about the signature and if it's stored in your PST. I
would imagine it may depend on how it's set up, if you use Word or simply
Outlook for it. I'm sure someone else can answer that for you.

The same goes for journalling. I've never used it. Hopefully someone else
will respond to that.

I will be around for awhile, depending upon where you are. I will be
available off and on for another 5-1/2 hours since I live in the GMT -5:00
time zone.
There are lots of others who read the newsgroups who can help you if I get
busy at work. Everyone here who offers advice and help are volunteers.

 

[Guest]

Hi,

By Organizational settings I mean the settings I made when mail comes into
my inbox and then where it should be put. I have about 20 rules of where
mail goes after it hits my inbox.

How would you rate the exchange server over pst? I heart nightmares of
people using exchange before, lost a lot of email that way...

Jeff

 

[Guest]

Exchange is fantastic. Install it correctly and let it run and do its job.
It's an amazing server for an organization to have. I've been administering
Exchange servers now since the late 90's.
By organizational settings you mean rules, I believe you want to look for
your .RWZ file.

 

[Guest]

Hi Kathleen,

Thank you.

Where is the RWZ file located?

Ok I have opened up the mail on the new PC, but the only thing that is there
is the contacts. All my pop3 accounts are missing as well as my signature
files...

Jeff

 

[Guest]

Do you have any other PST's? Did you run a computer search for them?
The RWZ file should be located also in a hidden folder. Usually located here:
C:\Documents and Settings\%username%\Application Data\Microsoft\Outlook

Your archive (and .OST if you use one) is located here:
C:\Documents and Settings\%username%\Local Settings\Application
Data\Microsoft\Outlook

 

[Brian Tillman]

Hi, I would like to know where (in which folders) I can find the
following information:

1. contacts (address book)

In your data store (PST or Exchange mailbox)

2. organizational settings

What do you mean by these?

3. e-mail settings like pop3, imap, username and passwords

In the WIndows Registry.

4. signature files
%AppData%\Microsoft\Signatures

5. journal

In the data store (PST or Exchange mailbox)

6. all other settings

Various places, depending on the setting.

I am migrating to a new computer and I really do not want to have to
set all of this up again. Or is all of this included when I export
my pst file?

NEVER export your PST. There's no reason. Just use a copy of the current
PST.

There may be ways to transfer more of your settings depending on what you're
migrating from and to, but you decided that wasn't important.

 

[Brian Tillman]

By Organizational settings I mean the settings I made when mail comes
into my inbox and then where it should be put. I have about 20 rules
of where mail goes after it hits my inbox.

The rules are in the PST, but I'd use the Rules and Alerts wizard to export
them to a RWZ file and transport that to the other PC.

 

[Guest]

Hello guys,

I have made an RWZ file as Brian has said, thank you for that.

But.. the question of the day still remains.. where the heck are my pop3
settings with my usernames and passwords in them? I cannot find them
anywhere...

 

[Roady [MVP]]

Usually they are on a piece of paper provided by your ISP when you got your
mailbox ;-)

But a more serious answer; they are stored in a complicated registry key
with lots of subkeys and values and are tied to the local computer. You
really don't want to transfer that to your new machine as it will cause big
issues when even the tiniest of things is different on your new computer.
You are much better off keying in the information again on your new machine.
On startup you'll get prompted for the settings and the process have been
simplified to great extend in Outlook 2007. Anyway, for more information on
recreating the mail profile for either version see;
http://www.howto-outlook.com/faq/newprofile.htm

Will your new machine be running Windows Vista? Note that Outlook 2002/XP
has some known compatibility issues with the most striking that you'll get
prompted for your mail account password on each startup of Outlook. Outlook
2003 and 2007 won't have this issue.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


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[Guest]

Ok guys,

Thank you for your help.

However, all of my pop3 settings could not be found, I had to retype
everything in, but one I cannot remember my password to and no way to get it,
it is really a pain.

My rules came up as soon as i typed in the first email pop3 information, but
I had to alter some of it.

Jeff

 

[Roady [MVP]]

Contact the ISP hosting your mailbox to reset your password.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


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