Outbox Question


J

John Calder

Hi

I run Outlook 2003

When I am in another part of the Office Suite I sometimes send the file I am
working on to someone else. For example, I am in Excel and decide to select
the "Send To Mail Recipient" as an attachment. This works fine. However it
only goes as far as my Outbox and sits there until I actually go into the
Outbox and select Send/Recieve from the menu.

Even when I have Outlook opened when I send the Excel file it still does not
automatically go until I pick Send/Recive.

Is there a way that the Outbox will send without me having to go in there
and force it to go?

Thanks


John
 
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D

Diane Poremsky [MVP]

Do you have it configured to send immediately? Tools, options, mail setup
tab.
Or set it to send and receive every xx min - Ctrl+Alt+S to open the send and
receive dialog.

Note that in either case you will need to have outlook open to send/receive.


--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.
 
J

John Calder

Diane

Thanks for your quick response. Yes, the "Send Immediately" was ticked

The Schedule An Automatic Send/Recive was set to 5 min (which I have changed
to 1 min).

I would have thought that as the Send Immediately was ticked that it should
send straight away?, however that is not what I have experienced. When I open
Outlook the email just sits in the Outbox until I force a Send/Recieve.

Cheers

John


Diane Poremsky said:
Do you have it configured to send immediately? Tools, options, mail setup
tab.
Or set it to send and receive every xx min - Ctrl+Alt+S to open the send and
receive dialog.

Note that in either case you will need to have outlook open to send/receive.


--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.


John Calder said:
Hi

I run Outlook 2003

When I am in another part of the Office Suite I sometimes send the file I
am
working on to someone else. For example, I am in Excel and decide to
select
the "Send To Mail Recipient" as an attachment. This works fine. However it
only goes as far as my Outbox and sits there until I actually go into the
Outbox and select Send/Recieve from the menu.

Even when I have Outlook opened when I send the Excel file it still does
not
automatically go until I pick Send/Recive.

Is there a way that the Outbox will send without me having to go in there
and force it to go?

Thanks


John
 
V

VanguardLH

John said:
Hi

I run Outlook 2003

When I am in another part of the Office Suite I sometimes send the file I am
working on to someone else. For example, I am in Excel and decide to select
the "Send To Mail Recipient" as an attachment. This works fine. However it
only goes as far as my Outbox and sits there until I actually go into the
Outbox and select Send/Recieve from the menu.

Even when I have Outlook opened when I send the Excel file it still does not
automatically go until I pick Send/Recive.

Is there a way that the Outbox will send without me having to go in there
and force it to go?

Thanks

John

Outlook must be running at the time that you send the e-mail. When
Outlook is not loaded and you start to compile a new e-mail using
Outlook, only enough of Outlook gets loaded to handle the new-mail
compose window or its operation. Once the new item is added to the
Outbox, Outlook gets unloaded (so it is in the same state as before).
That means Outlook is not available to perform the rest of the functions
needed to actually send the e-mail. So you added a new item into the
message store into the Outbox folder but the e-mail client was not fully
loaded to complete the send operation. This is the same situation when
you programmatically add a new item to the Outbox but Outlook is not
fully loaded.

When an item gets moved into the Outbox folder is when the auto-send
function gets triggered. However, Outlook was not fully loaded when you
only opened the new-mail compose window. Since Outlook unloads after
you finish composing the new e-mail, it isn't around to detect a new
item was added to the Outbox folder. When you load Outlook, the item is
already in the Outbox folder. The event of adding the new item is what
triggers the auto-send. The item is already in the Outbox folder so
that add-event does not occur.

If you want to immediately send an e-mail when adding it
programmatically or composing a new e-mail then you need to leave
Outlook running so it is fully loaded and available to see the add event
of the new item into the Outbox folder and also available to do the
actual send operation (which is not part of the compose oepration). If
you don't leave Outlook always loaded then you will need to open the
item sitting in the Outbox and click Send. That will trigger the add
event to then proceed through the send operation.

Leave Outlook always running. Or get used to pending e-mails requiring
them be opened and sent when you later load Outlook.
 
V

VanguardLH

John said:
Thanks for your quick response. Yes, the "Send Immediately" was ticked

The Schedule An Automatic Send/Recive was set to 5 min (which I have changed
to 1 min).

I would have thought that as the Send Immediately was ticked that it should
send straight away?, however that is not what I have experienced. When I open
Outlook the email just sits in the Outbox until I force a Send/Recieve.

1 minute is abusive to your e-mail service provider. Even 5 minutes is
abusive. You don't get e-mails in as faster or faster than that. Even
if you did, you couldn't read them all inside of the 1 or 5 minutes.
Excessive polling, especially over repeated polls in which there are no
new items to retrieve, can result in penalty by your ESP (locking or
closing your account, for example). You should not poll at less than a
10-minute interval.

See my other post on why Outlook must already be loaded when you compose
a new e-mail or add it programmatically from another application.
Basically, once the new item has been added to the Outbox, Outlook
unloads so it is not available to do the sending. Adding a new item to
the Outbox folder while Outlook is running triggers Outlook that there
is a newly added item and gets it to send it. Since the item is already
in the Outbox, it was not *newly* added during that session of Outlook
so the trigger doesn't fire to start sending the item.

Leave Outlook running. Or load it before clicking on a mailto: link or
creating an e-mail programmatically from an application (which is what
you did).
 
D

Diane Poremsky [MVP]

Don't set it to 1 min - its too short. Keep it at 5 - 8 min.

If send immediately isn't sending immediately, is outlook completely open
when you create the message? If its closed and only the message form opens,
it will not send until outlook is open. Sometimes you can fake it out by
immediately using the send to menu to open another message form, wait a min
or two, then close it - but it doesn't always work, especially if you use a
pop or imap acct.

If outlook is open, is it online?

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.


John Calder said:
Diane

Thanks for your quick response. Yes, the "Send Immediately" was ticked

The Schedule An Automatic Send/Recive was set to 5 min (which I have
changed
to 1 min).

I would have thought that as the Send Immediately was ticked that it
should
send straight away?, however that is not what I have experienced. When I
open
Outlook the email just sits in the Outbox until I force a Send/Recieve.

Cheers

John


Diane Poremsky said:
Do you have it configured to send immediately? Tools, options, mail
setup
tab.
Or set it to send and receive every xx min - Ctrl+Alt+S to open the send
and
receive dialog.

Note that in either case you will need to have outlook open to
send/receive.


--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.


John Calder said:
Hi

I run Outlook 2003

When I am in another part of the Office Suite I sometimes send the file
I
am
working on to someone else. For example, I am in Excel and decide to
select
the "Send To Mail Recipient" as an attachment. This works fine. However
it
only goes as far as my Outbox and sits there until I actually go into
the
Outbox and select Send/Recieve from the menu.

Even when I have Outlook opened when I send the Excel file it still
does
not
automatically go until I pick Send/Recive.

Is there a way that the Outbox will send without me having to go in
there
and force it to go?

Thanks


John
 
Ad

Advertisements

J

John Calder

Diane

I have changed it back to 5 minutes as instructed.

When I 1st noticed this problem:-

I would be in Excel and choose Send To As An Attachment. This would open an
Outlook email window. I would then send the email from this window (Outlook
was closed). I would then open Outlook and have it open for over an hour and
then noticed that the email I sent was still sitting in the Outbox.

Then I tried:

I sent the Excel spreadsheet as before but this time I had Outlook open. The
email would, as before go into the Outbox, and as before would just stay
there until I selected Send/Recieve.

I can, of course just change my methods and get into the habit of checking
my Outbox every time I send an email form another Office program such as
Excel (whish I do quite often). It just would have been nice if whenever I
opened Outlook that it would send these emails automatically from the Outbox.

I am not with a ISP as such as I work for a large company and this is my
work computer.

To be honest I cant ever remember this being a problem before as the only
time an Outbox email would not go automatically was when my mailbox was full
(mailbox limited to 20meg by company). However this is definatley not the
case this time as I have less than 1 meg of email in my box.



Cheers and thank you and VanguardLH for your comprehensive help


John



Diane Poremsky said:
Don't set it to 1 min - its too short. Keep it at 5 - 8 min.

If send immediately isn't sending immediately, is outlook completely open
when you create the message? If its closed and only the message form opens,
it will not send until outlook is open. Sometimes you can fake it out by
immediately using the send to menu to open another message form, wait a min
or two, then close it - but it doesn't always work, especially if you use a
pop or imap acct.

If outlook is open, is it online?

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.


John Calder said:
Diane

Thanks for your quick response. Yes, the "Send Immediately" was ticked

The Schedule An Automatic Send/Recive was set to 5 min (which I have
changed
to 1 min).

I would have thought that as the Send Immediately was ticked that it
should
send straight away?, however that is not what I have experienced. When I
open
Outlook the email just sits in the Outbox until I force a Send/Recieve.

Cheers

John


Diane Poremsky said:
Do you have it configured to send immediately? Tools, options, mail
setup
tab.
Or set it to send and receive every xx min - Ctrl+Alt+S to open the send
and
receive dialog.

Note that in either case you will need to have outlook open to
send/receive.


--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.


Hi

I run Outlook 2003

When I am in another part of the Office Suite I sometimes send the file
I
am
working on to someone else. For example, I am in Excel and decide to
select
the "Send To Mail Recipient" as an attachment. This works fine. However
it
only goes as far as my Outbox and sits there until I actually go into
the
Outbox and select Send/Recieve from the menu.

Even when I have Outlook opened when I send the Excel file it still
does
not
automatically go until I pick Send/Recive.

Is there a way that the Outbox will send without me having to go in
there
and force it to go?

Thanks


John
 
Ad

Advertisements

D

Diane Poremsky [MVP]

How large is the message? Are you using cached Exchange? Are you using
antivirus software on outgoing mail on the desktop?

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.


John Calder said:
Diane

I have changed it back to 5 minutes as instructed.

When I 1st noticed this problem:-

I would be in Excel and choose Send To As An Attachment. This would open
an
Outlook email window. I would then send the email from this window
(Outlook
was closed). I would then open Outlook and have it open for over an hour
and
then noticed that the email I sent was still sitting in the Outbox.

Then I tried:

I sent the Excel spreadsheet as before but this time I had Outlook open.
The
email would, as before go into the Outbox, and as before would just stay
there until I selected Send/Recieve.

I can, of course just change my methods and get into the habit of checking
my Outbox every time I send an email form another Office program such as
Excel (whish I do quite often). It just would have been nice if whenever I
opened Outlook that it would send these emails automatically from the
Outbox.

I am not with a ISP as such as I work for a large company and this is my
work computer.

To be honest I cant ever remember this being a problem before as the only
time an Outbox email would not go automatically was when my mailbox was
full
(mailbox limited to 20meg by company). However this is definatley not the
case this time as I have less than 1 meg of email in my box.



Cheers and thank you and VanguardLH for your comprehensive help


John



Diane Poremsky said:
Don't set it to 1 min - its too short. Keep it at 5 - 8 min.

If send immediately isn't sending immediately, is outlook completely open
when you create the message? If its closed and only the message form
opens,
it will not send until outlook is open. Sometimes you can fake it out by
immediately using the send to menu to open another message form, wait a
min
or two, then close it - but it doesn't always work, especially if you use
a
pop or imap acct.

If outlook is open, is it online?

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.


John Calder said:
Diane

Thanks for your quick response. Yes, the "Send Immediately" was ticked

The Schedule An Automatic Send/Recive was set to 5 min (which I have
changed
to 1 min).

I would have thought that as the Send Immediately was ticked that it
should
send straight away?, however that is not what I have experienced. When
I
open
Outlook the email just sits in the Outbox until I force a Send/Recieve.

Cheers

John


:

Do you have it configured to send immediately? Tools, options, mail
setup
tab.
Or set it to send and receive every xx min - Ctrl+Alt+S to open the
send
and
receive dialog.

Note that in either case you will need to have outlook open to
send/receive.


--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.


Hi

I run Outlook 2003

When I am in another part of the Office Suite I sometimes send the
file
I
am
working on to someone else. For example, I am in Excel and decide to
select
the "Send To Mail Recipient" as an attachment. This works fine.
However
it
only goes as far as my Outbox and sits there until I actually go
into
the
Outbox and select Send/Recieve from the menu.

Even when I have Outlook opened when I send the Excel file it still
does
not
automatically go until I pick Send/Recive.

Is there a way that the Outbox will send without me having to go in
there
and force it to go?

Thanks


John
 

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