[OT] Archiving Outlook Express?

[Craig]

This is a bit lengthy but if you all could point me in the right
direction...

Someone I know is using his OE (winxp sp2) as his catch-all. All email
hits his in-box and stays there. When he wants to look something up (a
person's address, an attachment, etc), he uses the search functions in OE.

Three years later, he has approx. 60,000 messages in his inbox. He's
happy w/this approach but the system seems to bog down on loading OE.
I've never used OE, so this is out of my league.

My friend likes his ad hoc database but has noticed a big hit on
performance. I was thinking we could archive most of it but, he would
still need /easy/ access. He is not really willing to learn a new
"system." How to go about this?

Any suggestions would be much appreciated or, if there's a good forum
for this kinda thing...

tia

-Craig

 

[Fred]

This is a bit lengthy but if you all could point me in the right
direction...

Someone I know is using his OE (winxp sp2) as his catch-all. All email
hits his in-box and stays there. When he wants to look something up (a
person's address, an attachment, etc), he uses the search functions in OE.

Three years later, he has approx. 60,000 messages in his inbox. He's
happy w/this approach but the system seems to bog down on loading OE. I've
never used OE, so this is out of my league.

My friend likes his ad hoc database but has noticed a big hit on
performance. I was thinking we could archive most of it but, he would
still need /easy/ access. He is not really willing to learn a new
"system." How to go about this?
ts.
Any suggestions would be much appreciated or, if there's a good forum for
this kinda thing...

tia

There is a save as option under file. Stick ones needed into a folder on
desktop or my documents. But it is fairly unlikely with 60,000 that a fair
few can't be deleted.

 

[John Jay Smith]

craig he can create a new IDENTITY
FILE > IDENTITY> MANAGE IDENTITIES

so that all his OLD emails will be in one identity
and the one he will be using will have his new emails only

then he can switch back to the old one if he wants to look for an old email

Make sure his new one is default, so OE will open fast

 

[Franklin]

This is a bit lengthy but if you all could point me in the right
direction...

Someone I know is using his OE (winxp sp2) as his catch-all. All
email hits his in-box and stays there. When he wants to look
something up (a person's address, an attachment, etc), he uses the
search functions in OE.

Three years later, he has approx. 60,000 messages in his inbox.
He's happy w/this approach but the system seems to bog down on
loading OE. I've never used OE, so this is out of my league.

My friend likes his ad hoc database but has noticed a big hit on
performance.

On W98 this hit was on all sorts of operations even if OE itself was
closed.

I was thinking we could archive most of it but, he
would still need /easy/ access. He is not really willing to learn
a new "system." How to go about this?

Any suggestions would be much appreciated or, if there's a good
forum for this kinda thing...

One option is to 'export' the current IE data and then to read it
into a mail program which is more efficient.

As he still needs easy access then he could use

(a) a desktop search which indexed the Windows .iaf export format
files which he would leave on his system.

(b) a desktop search which indexed the the file format used by a mail
program which imports this data even though you don't ever use the
mail program itself

(c) a mail program's native search once it had imported the OE data.
For example, Eudora uses the "X1" search engine to index its mail
(all done completely automatically) so that even very complex text
searches are impressively fast. Thunderbird probably has this
ability too.

 

[Craig]

There is a save as option under file. Stick ones needed into a folder on
desktop or my documents. But it is fairly unlikely with 60,000 that a fair
few can't be deleted.

Fred;

On that last point, I agree. But, it's a system that works well for him
and I'm more than a bit curious to see how far we can "make the tool
work for him instead of he working for the tool," if that makes sense.

In the "save options" idea, would these files still be in OE (ie
indexed) format?

thanks for your suggestion,
-Craig

 

[Craig]

One option is to 'export' the current IE data and then to read it
into a mail program which is more efficient.

As he still needs easy access then he could use

(a) a desktop search which indexed the Windows .iaf export format
files which he would leave on his system.

(b) a desktop search which indexed the the file format used by a mail
program which imports this data even though you don't ever use the
mail program itself

(c) a mail program's native search once it had imported the OE data.
For example, Eudora uses the "X1" search engine to index its mail
(all done completely automatically) so that even very complex text
searches are impressively fast. Thunderbird probably has this
ability too.

Thank you Franklin. Good choices all.

-Craig