OL 2007 Auto Archiving Errors/Cannot read archive properties from

[Deputy5211]

New Outlook user, please go easy on me. As of 01/01/2008 I have converted
from Eudora v7.x to Outlook 2007. Running Vista Home Premium, dual core
2.2ghz, 4gb RAM, all patches current per multiple runs of MS Update.

I used AddressMagic to import all of my email messages from Eudora into a
new OL2007 PST file. Conversion worked great, and I can see and use all of
my emails and attachments.

FUNCTION:

Auto Archiving



ERROR:

* Pop-up error message declares: "Errors occurred while archiving. Look for
a detailed report in your Deleted Items folder."

* Delete Items folder shows messages of the format:
Error while archiving folder "ABC" in store "Personal Folders - AJK".
Cannot read archive properties from folder ABC. Cannot create archiving
properties. An unexpected error has occurred.

* Message above repeats in block format in the Deleted Items entry, naming
different folders in each iteration of the message.




BACKGROUND AND PROCESS:

* The PST file is 3+ gigs, and I have it on an 8gb Express memory card to
avoid physical RPS, latency, and other delays related to HDD. This decision
was based on the size of the PST file.

* I have an archive PST set up on HDD, and it shows under "Data Files" in OL.

* Default Auto-Archive parameters are set to archive anything older than x
months (plenty of messages to fit that description).

* Right clicked on top level of mail folder tree, set auto-archive to use
default auto archive, and I manually confirmed that sub-folders have this
property as well.

* Select Tools | Mailbox Cleanup | Auto Archive

* Runs for a while, status at bottom of window shows archiving zzz folder
and changes as it presumably goes about its business.

* Archive PST does contain a duplicate of the main mailbox PST, but no
messages can be found in any of the folders.

* I went back through the main PST, and found many messages dated far beyond
the x months I stipulated for archival.

* Main PST file size does not appear to have decreased.

* Archive PST file size does not appear to have increased.


RESOLUTION SOUGHT:

* Understanding of error.

* Understanding of correction of error

* Archival of main PST messages to reduce file size and increase performance
of Outlook while maintaining online-near-line access to historical messages.


Any ideas?

 

[Diane Poremsky]

Archiving works on the modified date not the received date so if you
imported the messages, autoarchive isn't practical until all the imported
messages are ready to be archived.

 

[Deputy5211]

Fair enough. Assuming you are correct, then I would not expect anything to
start exporting for x months from now, then.

Are you certain that AddressMagicPersonaPlus does not preserve the modified
date? Also, should this not cause AutoArchive to just bypass the files? Why
does the list of folder change with each run? Is there another way to pare
back the messages from my main PST based on received date? How about a
utility o work through the tree and set the last modified date+ received date?

Any takers?

Anthony

 

[Brian Tillman]

New Outlook user, please go easy on me. As of 01/01/2008 I have
converted from Eudora v7.x to Outlook 2007. Running Vista Home
Premium, dual core
2.2ghz, 4gb RAM, all patches current per multiple runs of MS Update.

No need to post more than once.

 

[Deputy5211]

Agreed. Was not intentional.

No need to post more than once.

 

[Deputy5211]

Do you have any information or insight into to the problem I described?

 

[Brian Tillman]

Do you have any information or insight into to the problem I
described?

I don't see where you answered Diane's question in your original thread.
Frankly, the problems you described don't surprise me because importing
always has unexpected side-effects.

 

[Diane Poremsky]

Outlook sets the modified date when the message is created. It does not use
the Received field value for the modified date.

You can manually archive. Sort by received date then select the older ones
and use Edit, move to folder... selecting the folder in the archive pst. It
will be slow since you'll need to do it with all folders. This is easiest
for a couple of folders where you want total control but its to only way to
move files.

You can fake autoarchiving by using import/export and setting a filter, but
it copies the messages, not move them - that means it doesn't delete them
from the first pst and you'll have duplicates. If the pst is large, I would
export newer items to a new pst then set the newer one as the default
message store and move contacts to the new pst.

 

[Deputy5211]

Brian,

As an MVP-Outlook, I am sure that you have probably forgotten more about
Outlook than I may ever know. Which begs the question: You have posted
twice in this thread, and neither one has offered a shred of assistance, why?


As for your "don't surprise me" statement where you state that importing
"always" has unexpected side effects, again, not helpful, painted with an
overly broad brush, and besides, "always" and "never" rarely tell it like it
really is. One could say that waking up each morning often has unexpected
side effects. Technically true, but such statements are probably of little,
if any, benefit.

If you have something to add to this thread, I actively seek your input; I
can use much assistance and guidance as I work through this. If all you are
going to do is puff up your chest, criticize and make statements so vague and
"absolute" as you have, I am certain there are other things you can be doing
with your time that are more befitting your stature and self-appreciation
than bothering with mere newbies such as myself.

With all due respect, thank you for your input. Make it a great day!

 

[Brian Tillman]

As for your "don't surprise me" statement where you state that
importing "always" has unexpected side effects, again, not helpful,
painted with an overly broad brush, and besides, "always" and "never"
rarely tell it like it really is. One could say that waking up each
morning often has unexpected side effects. Technically true, but
such statements are probably of little, if any, benefit.

Since the specific issues importing causes have been posted innumerable
times, I don't see it necessary to repeat them yet again. Anyone with a
search engine can find them in ten seconds.