need a custom action to MOVE sent items

[Guest]

Hello,

I'm using Outlook 2003 in Exchange Server mode (not cached). I would like to
set up a custom action that alows sent messages to be moved from the Sent
Items folder on the Exchange server to a personal folder.

Can someone please help me with this? I don't know C++, and the other sites
I've looked at don't seem to have any custom action scripts set for this. The
folder I want to move all sent items to is in my personal folder named
"WFI_Archive", and the actual folder I want to move them to is named "SENT
ITEMS", which is directly under the WFI_Archive folder.

Please let me know if there is a custom action I can use for MOVING sent
items. We have very limited space for our Exchange accounts and I go over my
quota very frequently due to sent items filling up. It is really bothersome
and time consuming to keep moving them manually, and there currently doesn't
seem to be a way to do it automatically.

Thank you,
Mike

 

[Roman Brehm \(MSP\)]

Hello,

you could switch off saving of sent items in options and then create a rule
"Check messages after sending" - (no further conditions) - "move a copy to
the specified folder".

Roman Brehm

 

[Roady [MVP]]

You can use rules for that instead. See;
http://www.howto-outlook.com/howto/sortoutgoingmail.htm

 

[Guest]

Thank you both. That did the trick.

Mike

You can use rules for that instead. See;
http://www.howto-outlook.com/howto/sortoutgoingmail.htm

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

Hello,

I'm using Outlook 2003 in Exchange Server mode (not cached). I would like
to
set up a custom action that alows sent messages to be moved from the Sent
Items folder on the Exchange server to a personal folder.

Can someone please help me with this? I don't know C++, and the other
sites
I've looked at don't seem to have any custom action scripts set for this.
The
folder I want to move all sent items to is in my personal folder named
"WFI_Archive", and the actual folder I want to move them to is named "SENT
ITEMS", which is directly under the WFI_Archive folder.

Please let me know if there is a custom action I can use for MOVING sent
items. We have very limited space for our Exchange accounts and I go over
my
quota very frequently due to sent items filling up. It is really
bothersome
and time consuming to keep moving them manually, and there currently
doesn't
seem to be a way to do it automatically.

Thank you,
Mike

 

[Guest]

Ok. This works to move a copy of messages I send to the SENT ITEMS folder.
But when it does, the message shows up in the folder as an unopened message.
Is there any way to mark the copied/moved messages as read?

Thanks,
Mike

You can use rules for that instead. See;
http://www.howto-outlook.com/howto/sortoutgoingmail.htm

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

Hello,

I'm using Outlook 2003 in Exchange Server mode (not cached). I would like
to
set up a custom action that alows sent messages to be moved from the Sent
Items folder on the Exchange server to a personal folder.

Can someone please help me with this? I don't know C++, and the other
sites
I've looked at don't seem to have any custom action scripts set for this.
The
folder I want to move all sent items to is in my personal folder named
"WFI_Archive", and the actual folder I want to move them to is named "SENT
ITEMS", which is directly under the WFI_Archive folder.

Please let me know if there is a custom action I can use for MOVING sent
items. We have very limited space for our Exchange accounts and I go over
my
quota very frequently due to sent items filling up. It is really
bothersome
and time consuming to keep moving them manually, and there currently
doesn't
seem to be a way to do it automatically.

Thank you,
Mike

 

[Brian Tillman]

Ok. This works to move a copy of messages I send to the SENT ITEMS
folder. But when it does, the message shows up in the folder as an
unopened message. Is there any way to mark the copied/moved messages
as read?

Unfortunately not.

 

[Roman Brehm \(MSP\)]

Hello,

are you sure?

Why not extending the rule to:
"Check messages after sending" - (no further conditions) -
actions: "move a copy to the specified folder" & "mark it as read"

Roman Brehm

 

[Roady [MVP]]

Because "mark it as read" isn't an option. If I've got some time left I hope
to update the article with a solution for that by the end of the month. PM
me if I haven't ;-)

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

Hello,

are you sure?

Why not extending the rule to:
"Check messages after sending" - (no further conditions) -
actions: "move a copy to the specified folder" & "mark it as read"

Roman Brehm

 

[Roman Brehm \(MSP\)]

In Outlook 2007 the action "mark it as read" exists. Is this new with
Outlook 2007?

Roman Brehm

Because "mark it as read" isn't an option. If I've got some time left I
hope to update the article with a solution for that by the end of the
month. PM me if I haven't ;-)

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

 

[Roady [MVP]]

No, that action doesn't exist for Outlook 2007 either. Note that the rule is
for messages being send and not being received.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

In Outlook 2007 the action "mark it as read" exists. Is this new with
Outlook 2007?

Roman Brehm

Because "mark it as read" isn't an option. If I've got some time left I
hope to update the article with a solution for that by the end of the
month. PM me if I haven't ;-)

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

Hello,

are you sure?

Why not extending the rule to:
"Check messages after sending" - (no further conditions) -
actions: "move a copy to the specified folder" & "mark it as read"

Roman Brehm


Ok. This works to move a copy of messages I send to the SENT ITEMS
folder. But when it does, the message shows up in the folder as an
unopened message. Is there any way to mark the copied/moved messages
as read?

Unfortunately not.

 

[terrybizerbausa]

Have you found a soultion to the question of how to mark as read when moved
in 2003?

No, that action doesn't exist for Outlook 2007 either. Note that the rule is
for messages being send and not being received.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

In Outlook 2007 the action "mark it as read" exists. Is this new with
Outlook 2007?

Roman Brehm

Because "mark it as read" isn't an option. If I've got some time left I
hope to update the article with a solution for that by the end of the
month. PM me if I haven't ;-)

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

-----
Hello,

are you sure?

Why not extending the rule to:
"Check messages after sending" - (no further conditions) -
actions: "move a copy to the specified folder" & "mark it as read"

Roman Brehm


Ok. This works to move a copy of messages I send to the SENT ITEMS
folder. But when it does, the message shows up in the folder as an
unopened message. Is there any way to mark the copied/moved messages
as read?

Unfortunately not.

 

[horia m]

there seems to be now solution for "mark as read".
I found a software add-in from Sperry Software, that pretends to do this (for about 30$, but didn't test it yet.

Generally, the big trouble with Outlook is, that it handles mail in two different categories: SENT and RECEIVED.
Other email programs have wonderful filtering possibilities (the old Eudora 7, Thunderbird, etc.), and it's because they DO NOT separate mails in those two classes (send and received). In those programms, you can set up a filtering rule for ALL mails (received, sent, or being in any other folder), so that it is very simple to keep all mails that you send or receive e.g. from a certain person, in one single folder, just by saying: "move all mails with the keyword "john doe" to the folder "john doe".

In fact, I was an Eudora user for many years, but was forced to change to Outlook because of bussiness standards and because mobile phones do not syncronise with something else but Outlook.

Otherwise, I am not happy about the sometimes very cumbersome Outlook, that does everything like an old bureaucrat, instead of being simple and user-friendly. Outlook can do a lot of things, but, my god, it's SO complicated to learn how!

from Vienna,
Horia



terrybizerbaus wrote:

Re: need a custom action to MOVE sent items
03-Sep-08

Have you found a soultion to the question of how to mark as read when moved
in 2003

:

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http://www.eggheadcafe.com/tutorial...b-7374d3da3425/wpf-and-the-model-view-vi.aspx

 

[Diane Poremsky [MVP]]

Outlook has a setting that saves sent messages in the folder with the
original if its not in the Inbox. So... if you move messages from Joe to a
folder called Friends then reply to it, outlook can put the sent item in the
Friends folder.

--
Diane Poremsky [MVP - Outlook]



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[horia m]

I tested the add-in from sperry-software - it does the job, but it is a bit complicated and not always user-friendly. It could be perfected considerably in it's usability.
Otherwise, it is the only one on the planet, that does this job!



horia m wrote:

RE: need a custom action to MOVE sent items - terrybizerbaus
24-Sep-09

there seems to be now solution for "mark as read".
I found a software add-in from Sperry Software, that pretends to do this (for about 30$, but didn't test it yet.

Generally, the big trouble with Outlook is, that it handles mail in two different categories: SENT and RECEIVED.
Other email programs have wonderful filtering possibilities (the old Eudora 7, Thunderbird, etc.), and it's because they DO NOT separate mails in those two classes (send and received). In those programms, you can set up a filtering rule for ALL mails (received, sent, or being in any other folder), so that it is very simple to keep all mails that you send or receive e.g. from a certain person, in one single folder, just by saying: "move all mails with the keyword "john doe" to the folder "john doe".

In fact, I was an Eudora user for many years, but was forced to change to Outlook because of bussiness standards and because mobile phones do not syncronise with something else but Outlook.

Otherwise, I am not happy about the sometimes very cumbersome Outlook, that does everything like an old bureaucrat, instead of being simple and user-friendly. Outlook can do a lot of things, but, my god, it's SO complicated to learn how!

from Vienna,
Horia

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