My Paragraph Numbering Keeps Resetting Itself

[Guest]

I need to create a very large (500 - 600 pgs) multi-chapter document. For
document control purposes, I need to be able to revise and issue individual
chapters, rather than revising and reissuing the whole monster every time I
need to correct an error on one page. Pages need to include the chapter
number as part of the page number (e.g., 1-1, 1-2, etc), both in the footer
of each page and also in the TOC. Paragraph numbers also need to include the
chapter number (e.g., 1.1, 1.2, etc.).

I thought the best way to build this thing would be to create each chapter
as an individual document and then link them through a master document. I
created a "BlankDocument.dot" template with outline numbering on Headings 1
through 9. Body Text is the style for unnumbered paragraphs. Each chapter has
only one Heading 1 paragraph, and I've been using Format - Bullets and
Numbering - Customize to set the numbering to start at the proper number for
that chapter.

Every time I close the document, the Heading 1 numbering resets to 1. I
have tried modifying the Heading 1 style in each chapter, and it still resets
to 1 when I close. I have tried modifying the Heading 1 style and selecting
the "Automatically Update" or "Save to Template" options. If I select
"Automatically Update," they still reset to 1 when I close. If I "Save to
Template," it changes the numbering on every chapter. If I customize the
numbering by typing the chapter number into the "Number Format" field, the
chapter number no longer shows up in the page number or the TOC.

How can I make the paragraph numbering "stick" and still show up in the
footers and the TOC?

 

[Stefan Blom]

Make sure that numbering is correctly setup, as described at
http://www.shaunakelly.com/word/numbering/OutlineNumbering.html.
Instructions for including chapter numbering with page numbers (in the
document as well as for the TOC) are available at
http://word.mvps.org/faqs/numbering/ChapterNumber.htm.

Also, you shouldn't have to modify the "Start at" option for numbering
(in the Customize Outline Numbered List dialog box). Just leave it at
"1" for each separate document -- and the combined document should
display the correct numbers.

More importantly, master documents are not recommended, since they
tend to corrupt. See
http://word.mvps.org/FAQs/General/RecoverMasterDocs.htm.

Fortunately, there are other methods to link "subdocuments" to a
"master document".

One method is to use the Insert File dialog box: On the Insert menu,
click File. Locate the document to insert, click its icon, and then
click the arrow next to the Insert button, and choose to "Insert as
Link". Repeat the procedure for each document to insert. You can
easily edit the various documents and use the "master document" for
TOC creation.

Another method is to use RD fields. See:

Creating a Table of Contents Spanning Multiple Documents
http://pubs.logicalexpressions.com/Pub0009/LPMArticle.asp?ID=148

--
Stefan Blom
Microsoft Word MVP


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