Multiple archive folders

[jlb20]

I am trying to test archiving procedures.
I did manual archive and saved .pst file to different location.
Opened .pst file thru Outlook 2000 and it recreated Archive folder.
Now I have 2 archive folders, where I really wanted to just view the files
and not put them back into Outlook.
Now I cannot delete the duplicate archive folder.
My goal is to keep my outlook.pst from getting too large to open and this is
not going to help.

Any suggestions would be appreciated

 

[JMC]

Right click and close the old archive folder. Go to tools, options, other,
auto archive and change the default archive folder to the file you created
below. If you plan to manually archive only then turn off automatic
archiving here too then make sure you save all manual archives to the file
you created.

 

[Brian Tillman]

I am trying to test archiving procedures.
I did manual archive and saved .pst file to different location.
Opened .pst file thru Outlook 2000 and it recreated Archive folder.
Now I have 2 archive folders, where I really wanted to just view the
files and not put them back into Outlook.
Now I cannot delete the duplicate archive folder.
My goal is to keep my outlook.pst from getting too large to open and
this is not going to help.

It is normail for Outlook to create a new archive PST when autoarchives runs
if the named file doesn't exist. If you had opened the archive file with
File>Open>Personal Folders File so that it was visible in Outlook, then by
renaming the old one you corrupted the mail profile. In the Internet Mail
Only mode of OL 2000, it's difficult to create a new mail profile. Consider
switching to Corporate/Workgroup mode and creating a new profile to rid
yourself of the PST you can't close.

 

[jlb20]

Maybe I am miswording my problem.
I did not rename archive.pst. I did a manual archive to a network drive.
I wanted to open this file and view the contents, but instead of just
showing the files the Archive folder was recreated in my Outlook.
I don't think my file is corrupt. I'm just trying to prevent outlook.pst
file getting to big to open.
How can I view my the archive.pst file, which is saved outside of Outlook,
without actually bringing it back into Outlook.pst?
If that is not possible, how do I delete the duplicate archive folder within
Outlook?

 

[JMC]

If you have 2 archive files/folders probably one is the new one you created.
To check right click on the folder and go to properties, then advanced and
check the filename for the location of the .pst file. If this is the one you
created then it is a seperate file from your outlook.pst file. Tomake things
easier then also change the name: in this section to something recognisable.

To close the other archive file, right click it and select close.

Remeber to change the default archive to your new file as I told you earlier
and/or remove automatic archiving.

 

[Brian Tillman]

I wanted to open this file and view the contents, but instead of just
showing the files the Archive folder was recreated in my Outlook.
I don't think my file is corrupt. I'm just trying to prevent outlook.pst
file getting to big to open.

Open the archive PST to view its contents doesn't put the items it contains
back in the main PST. They're still separate. You can open multiple PSTs
and move things around to suit yourself to keep any one PST from becoming
too large.

How can I view my the archive.pst file, which is saved outside of
Outlook, without actually bringing it back into Outlook.pst?

You can't. Outlook is the correct application to use to view its contents.

If that is not possible, how do I delete the duplicate archive folder
within Outlook?

If you can't right-click the archive's root and choose Close, then the
profile is corrupt.

 

[jlb20]

Thanks Brian and JMC
I finally get it. Right click and closing archive folder takes it out of
Outlook view.

Thanks again
jlb20