Merging two contact lists.

[Guest]

I am using Outlook 2003. When I create a email, in the "Show Names from the"
dropdown box I have three options The first is "Outlook Address Book" (which
has no entries). Then there are two labels for "Contacts". There are are
different names in these two lists. Some are the same, but one contact list
does not have all of my contacts.

When I create a new contact, the information is saved in the second
"Contact" list, and not the first. However, the first "Contact" list is the
default list when I click on the "TO:" in composing an email.

Also, I have moved my .pst file to C:\My Outlook so that I can easily backup
my contact list should I have computer problems.

How can I merge these two lists into one list so that I can delete the
second list?

Thanks for the help.
Ed Wood

 

[Sue Mosher [MVP-Outlook]]

Do you have one or two .pst files?

If you want only one contacts list, that should be the default Contacts folder in your main .pst file, the one on the same level as the Inbox. Locate the other folder and move or copy all of its contacts into the default Contacts folder. Then, on the Properties dialog for that extra folder, clear the box for the Outlook Address book.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/article.aspx?id=54

 

[Russ Valentine [MVP-Outlook]]

You need to take a closer look at your profile and gain a better
understanding of what you're seeing. Any time you move your data file, you
will leave behind a reference to that file in the Outlook Address Book that
is now invalid.
Examine your Outlook profile and see how many Contact Folders it has. Make
sure your Outlook Address Book references only the Contact Folder(s) and
locations you now use. You have some housekeeping to do. Remove any invalid
references to Contacts Folders here: Tools > E-mail accounts > View or
change existing directories or address books > Outlook Address Book >
Change.

 

[Whale_MD]

This may sound dumb, but HOW does one copy entries from one address book list
to another. I can't find a way!

 

[Diane Poremsky {MVP}]

Select all (Ctrl+A) in one contacts folder then drag to the other Contacts
folder.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




** Please include your Outlook version, Account type, and Windows Version
when requesting assistance **

 

[Whale_MD]

Thanks Diane, but I can only get that to work with contact folders. I am
trying to copy between Address Book folders, which do not track the contact
lists (at least the way I have it set - maybe incorrectly!)

Mark

Select all (Ctrl+A) in one contacts folder then drag to the other Contacts
folder.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




** Please include your Outlook version, Account type, and Windows Version
when requesting assistance **

This may sound dumb, but HOW does one copy entries from one address book
list
to another. I can't find a way!

 

[Russ Valentine [MVP-Outlook]]

There are no such things as address book folders. What do you think they
are?
All Contact data reside in Contact folders, nowhere else.
--
Russ Valentine
[MVP-Outlook]

Thanks Diane, but I can only get that to work with contact folders. I am
trying to copy between Address Book folders, which do not track the
contact
lists (at least the way I have it set - maybe incorrectly!)

Mark

Select all (Ctrl+A) in one contacts folder then drag to the other
Contacts
folder.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




** Please include your Outlook version, Account type, and Windows Version
when requesting assistance **

This may sound dumb, but HOW does one copy entries from one address
book
list
to another. I can't find a way!

:

Do you have one or two .pst files?

If you want only one contacts list, that should be the default
Contacts
folder in your main .pst file, the one on the same level as the Inbox.
Locate the other folder and move or copy all of its contacts into the
default Contacts folder. Then, on the Properties dialog for that extra
folder, clear the box for the Outlook Address book.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/article.aspx?id=54

I am using Outlook 2003. When I create a email, in the "Show Names
from
the"
dropdown box I have three options The first is "Outlook Address
Book"
(which
has no entries). Then there are two labels for "Contacts". There are
are
different names in these two lists. Some are the same, but one
contact
list
does not have all of my contacts.

When I create a new contact, the information is saved in the second
"Contact" list, and not the first. However, the first "Contact" list
is
the
default list when I click on the "TO:" in composing an email.

Also, I have moved my .pst file to C:\My Outlook so that I can
easily
backup
my contact list should I have computer problems.

How can I merge these two lists into one list so that I can delete
the
second list?

Thanks for the help.
Ed Wood

 

[Diane Poremsky {MVP}]

you can't copy between "address book folders" - they aren't real - they are
just a different electronic address only) view of your contacts or other
address sources.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




** Please include your Outlook version, Account type, and Windows Version
when requesting assistance **

Thanks Diane, but I can only get that to work with contact folders. I am
trying to copy between Address Book folders, which do not track the
contact
lists (at least the way I have it set - maybe incorrectly!)

Mark

Select all (Ctrl+A) in one contacts folder then drag to the other
Contacts
folder.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




** Please include your Outlook version, Account type, and Windows Version
when requesting assistance **

This may sound dumb, but HOW does one copy entries from one address
book
list
to another. I can't find a way!

:

Do you have one or two .pst files?

If you want only one contacts list, that should be the default
Contacts
folder in your main .pst file, the one on the same level as the Inbox.
Locate the other folder and move or copy all of its contacts into the
default Contacts folder. Then, on the Properties dialog for that extra
folder, clear the box for the Outlook Address book.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/article.aspx?id=54

I am using Outlook 2003. When I create a email, in the "Show Names
from
the"
dropdown box I have three options The first is "Outlook Address
Book"
(which
has no entries). Then there are two labels for "Contacts". There are
are
different names in these two lists. Some are the same, but one
contact
list
does not have all of my contacts.

When I create a new contact, the information is saved in the second
"Contact" list, and not the first. However, the first "Contact" list
is
the
default list when I click on the "TO:" in composing an email.

Also, I have moved my .pst file to C:\My Outlook so that I can
easily
backup
my contact list should I have computer problems.

How can I merge these two lists into one list so that I can delete
the
second list?

Thanks for the help.
Ed Wood

 

[Whale_MD]

Hi Russ,

All I can tell you is that when I go to the Contacts page it has the banner
that says "Contacts" and another one below that that says "My Contacts".
Under that are four icons that look like business cards. The top one says
Contacts and has all my contacts in it. Below that I have one called "12
step friends" which has 19 entries. There are two more called Contacts below
those, which are both empty.

Now when I click on the Address Book icon in the toolbar I get a window that
is named "Address Book" which has a box labelled "Show Names from the:".
When I click on the blue arrow it displays the heading "Outlook Address Book"
with two indented choices, "Contacts" and "12-step friends". When I select
12-step friends I get only 4 people listed!

I may not have the right terminology on folder naming, but that's the exact
description of my problem.

There are no such things as address book folders. What do you think they
are?
All Contact data reside in Contact folders, nowhere else.
--
Russ Valentine
[MVP-Outlook]

Thanks Diane, but I can only get that to work with contact folders. I am
trying to copy between Address Book folders, which do not track the
contact
lists (at least the way I have it set - maybe incorrectly!)

Mark

Select all (Ctrl+A) in one contacts folder then drag to the other
Contacts
folder.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




** Please include your Outlook version, Account type, and Windows Version
when requesting assistance **


This may sound dumb, but HOW does one copy entries from one address
book
list
to another. I can't find a way!

:

Do you have one or two .pst files?

If you want only one contacts list, that should be the default
Contacts
folder in your main .pst file, the one on the same level as the Inbox.
Locate the other folder and move or copy all of its contacts into the
default Contacts folder. Then, on the Properties dialog for that extra
folder, clear the box for the Outlook Address book.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/article.aspx?id=54

I am using Outlook 2003. When I create a email, in the "Show Names
from
the"
dropdown box I have three options The first is "Outlook Address
Book"
(which
has no entries). Then there are two labels for "Contacts". There are
are
different names in these two lists. Some are the same, but one
contact
list
does not have all of my contacts.

When I create a new contact, the information is saved in the second
"Contact" list, and not the first. However, the first "Contact" list
is
the
default list when I click on the "TO:" in composing an email.

Also, I have moved my .pst file to C:\My Outlook so that I can
easily
backup
my contact list should I have computer problems.

How can I merge these two lists into one list so that I can delete
the
second list?

Thanks for the help.
Ed Wood

 

[Diane Poremsky {MVP}]

Are you using the Windows Address book or Outlook's Address book? The first
window sounds like the windows version - it works with Outlook Express.
Outlook 2003 won't use that address book.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




** Please include your Outlook version, Account type, and Windows Version
when requesting assistance **

Hi Russ,

All I can tell you is that when I go to the Contacts page it has the
banner
that says "Contacts" and another one below that that says "My Contacts".
Under that are four icons that look like business cards. The top one says
Contacts and has all my contacts in it. Below that I have one called "12
step friends" which has 19 entries. There are two more called Contacts
below
those, which are both empty.

Now when I click on the Address Book icon in the toolbar I get a window
that
is named "Address Book" which has a box labelled "Show Names from the:".
When I click on the blue arrow it displays the heading "Outlook Address
Book"
with two indented choices, "Contacts" and "12-step friends". When I
select
12-step friends I get only 4 people listed!

I may not have the right terminology on folder naming, but that's the
exact
description of my problem.

There are no such things as address book folders. What do you think they
are?
All Contact data reside in Contact folders, nowhere else.
--
Russ Valentine
[MVP-Outlook]

Thanks Diane, but I can only get that to work with contact folders. I
am
trying to copy between Address Book folders, which do not track the
contact
lists (at least the way I have it set - maybe incorrectly!)

Mark

:

Select all (Ctrl+A) in one contacts folder then drag to the other
Contacts
folder.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




** Please include your Outlook version, Account type, and Windows
Version
when requesting assistance **


This may sound dumb, but HOW does one copy entries from one address
book
list
to another. I can't find a way!

:

Do you have one or two .pst files?

If you want only one contacts list, that should be the default
Contacts
folder in your main .pst file, the one on the same level as the
Inbox.
Locate the other folder and move or copy all of its contacts into
the
default Contacts folder. Then, on the Properties dialog for that
extra
folder, clear the box for the Outlook Address book.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/article.aspx?id=54

I am using Outlook 2003. When I create a email, in the "Show Names
from
the"
dropdown box I have three options The first is "Outlook Address
Book"
(which
has no entries). Then there are two labels for "Contacts". There
are
are
different names in these two lists. Some are the same, but one
contact
list
does not have all of my contacts.

When I create a new contact, the information is saved in the
second
"Contact" list, and not the first. However, the first "Contact"
list
is
the
default list when I click on the "TO:" in composing an email.

Also, I have moved my .pst file to C:\My Outlook so that I can
easily
backup
my contact list should I have computer problems.

How can I merge these two lists into one list so that I can
delete
the
second list?

Thanks for the help.
Ed Wood

 

[Russ Valentine [MVP-Outlook]]

So how many Contacts do you have in "12 step friends" that have valid,
resolved electronic addresses? Those are the only entrants that would
appear.
--
Russ Valentine
[MVP-Outlook]

Hi Russ,

All I can tell you is that when I go to the Contacts page it has the
banner
that says "Contacts" and another one below that that says "My Contacts".
Under that are four icons that look like business cards. The top one says
Contacts and has all my contacts in it. Below that I have one called "12
step friends" which has 19 entries. There are two more called Contacts
below
those, which are both empty.

Now when I click on the Address Book icon in the toolbar I get a window
that
is named "Address Book" which has a box labelled "Show Names from the:".
When I click on the blue arrow it displays the heading "Outlook Address
Book"
with two indented choices, "Contacts" and "12-step friends". When I
select
12-step friends I get only 4 people listed!

I may not have the right terminology on folder naming, but that's the
exact
description of my problem.

There are no such things as address book folders. What do you think they
are?
All Contact data reside in Contact folders, nowhere else.
--
Russ Valentine
[MVP-Outlook]

Thanks Diane, but I can only get that to work with contact folders. I
am
trying to copy between Address Book folders, which do not track the
contact
lists (at least the way I have it set - maybe incorrectly!)

Mark

:

Select all (Ctrl+A) in one contacts folder then drag to the other
Contacts
folder.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




** Please include your Outlook version, Account type, and Windows
Version
when requesting assistance **


This may sound dumb, but HOW does one copy entries from one address
book
list
to another. I can't find a way!

:

Do you have one or two .pst files?

If you want only one contacts list, that should be the default
Contacts
folder in your main .pst file, the one on the same level as the
Inbox.
Locate the other folder and move or copy all of its contacts into
the
default Contacts folder. Then, on the Properties dialog for that
extra
folder, clear the box for the Outlook Address book.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/article.aspx?id=54

I am using Outlook 2003. When I create a email, in the "Show Names
from
the"
dropdown box I have three options The first is "Outlook Address
Book"
(which
has no entries). Then there are two labels for "Contacts". There
are
are
different names in these two lists. Some are the same, but one
contact
list
does not have all of my contacts.

When I create a new contact, the information is saved in the
second
"Contact" list, and not the first. However, the first "Contact"
list
is
the
default list when I click on the "TO:" in composing an email.

Also, I have moved my .pst file to C:\My Outlook so that I can
easily
backup
my contact list should I have computer problems.

How can I merge these two lists into one list so that I can
delete
the
second list?

Thanks for the help.
Ed Wood