Managing Calender's across Multiple Accounts

[Erimikos]

The CEO of my organization is actually the CEO of several companies,
and as such, required several separate e-mail addresses(3). He also
travels a lot and makes use of his Aircard to access the company
network remotely with his laptop.

So, I created an outlook profile for him on his laptop with all 3
Exchange accounts attached to it (on the same profile), but the
network traffic was too much for the aircard to handle. So, I
seperated them into 3 seperate Outlook profiles, and he needs to
choose which to connect to when he logs in.

This seems to work out well for him for the most part, while not
exceeding his limited availiable bandwith.

The problem is with his Calender. Having 3 accounts, means having 3
seperate calenders, all with items being added to them, regardless of
the free/busy status of the other calenders.

I am looking for a way to synchronize the data between the three, in
order to prevent the CEO from missing appointments, or being double-
booked.

Anyone have any suggestions?

 

[Diane Poremsky]

I'd probably have all the addresses go into one mailbox so all appointments
are on one calendar - that will take care of double booking and eliminate a
lot of the hassle he goes through now. Replies are more difficult though as
outlook will want to reply with the default address, not with the address it
was sent to. You can either create imap or pop accounts for him to use for
sending (use mail as the incoming server name so you don't clean off the
server) or install a utility that will let him use a different smtp address.
you can set rules to look for his address in the header and set a flag,
category, or move the messages based on that addresses - this will make it
easier for him to keep the accts straight.

See choosefrom at http://www.ivasoft.biz/ - it's the only known app that
lets you change the from address without using multiple accts.

Now this utility just came across my desk and I haven't had time to really
see how it works - http://www.cdbuk.net/cdboutlookcorporatetools.php - it
may only work with public folder addresses (can't tell exactly from the
description)- but if it would allow you to set reply addresses on mailbox
folders, it might be a perfect solution.

Another solution is a generic corporate address that is suitable to use with
all domains and use it for replies (when I faced a similar problem I just
said screw it and picked one address to use for all replies. It made my life
easier. )

Also - if you go one mailbox and the rules route to look for addresses in
the header, you might want to install an event sink on the incoming smtp
server so the address is stamped in the headers when he's BBC'd - I use
http://www.vamsoft.com/tools.asp#smtpenvl