Making multilevel lists when formatting is restricted

[MiZo]

Hi,

I tried to create a template for myself with the necessary styles, then
restricted formatting with the "Limit formatting to permitted styles"
checkbox in Manage Styles / Restricted. It works fine, with the styles I can
format my document, except one thing: multilevel lists.

I created a New list style for the lists with all the settings about bullet
types, indentation and tabs, etc. It works as supposed if formatting is not
restrictred. But if formatting is restricted, I could not select it:
- It is a list style, so it could not be added to the Quick Stlyes.
- It does not appear in the Style Pane either, even if I select the All
Styles in the Style Pane options.
- I can only see it in Manage Styles, but there it cannot be selected.
Neither can I make it a recommended style there.

I tried also to create a paragraph style, and set numbering there to make it
a list, but in this way only a single level of the list can be created.
Possibly I can create multiple styeles for each level of the list, but I try
to avoid this workaround, it is quite cumbersome.

Any ideas how to create and use a style for a multilevel list when
formatting is set to restricted?

Thanks for the help,
Zoltan

 

[Stefan Blom]

Attach each numbering level of the list style to a particular *paragraph
style*; then Permit the paragraph styles.

--
Stefan Blom
Microsoft Word MVP


in message
news:[email protected]...

 

[MiZo]

Hi,

Attach each numbering level of the list style to a particular *paragraph
style*; then Permit the paragraph styles.

Thanks, but I figured this solution out (that is what I meant with "Possibly
I can create multiple styels for each level of the list, but I try to avoid
this workaround, it is quite cumbersome.") I did not prefer this solution,
because if I have a 4-level list, then its formatting is scattered in 4
different styles; with a list style it is nicely contained in one style. And
if you have a 2 bulleted list and a numbered, then it is already 12 styles;
in the document altogether I have only 12 styles for all the other
formatting

I was just curious whether someone has a better idea to achieve this, or
maybe there is some way to use list styles in restriced mode which I have not
found. Even custom table styles are accessible from restricted mode, that is
why I found it odd that lists styles are not accessible.

Thanks,
Zoltan

 

[Stefan Blom]

The fact that list styles cannot be shown in a restricted document could be
an oversight by the Word development team (someone else might know that
better). If so, it might change in future versions.

However, as I wrote, you can make use of list styles *and* link numbering
levels to paragraph styles. In previous versions of Word, the use of
paragraph styles was the only way to create a predictable multilevel
(outline) numbering scheme; see
http://www.shaunakelly.com/word/numbering/OutlineNumbering.html.

Using list styles makes it easier, and safer, to *edit* the numbering, but
you'll still find it convenient to *apply* numbering via paragraph styles
(not only in restricted documents).

To add paragraph styles to an existing list style, right-click the list
style name (in the "List Styles" section of Home tab | Multilevel List) and
choose Modify. In the Modify Style dialog box, click Format, and then click
Numbering. Word displays a dialog box almost identical to the Customize
Outline Numbered List dialog in previous versions. Click the More button to
see all options.

--
Stefan Blom
Microsoft Word MVP


in message

 

[MiZo]

Hi,

Sorry, I was not reading your first answer carefully, thanks for the
explanation and the link, with them now it works! I did the following:
- created a new paragraph style (called ListParagraph) for the list and
linked the 1st level of the list style to it
- I apply this style for the whole text of the list, it makes all paragraphs
first level list elements. For paragraphs that should be 2nd,3rd... levels, I
simply use the Tab key at the beginning of the given line. It takes nicely
the bullet type and indentation from the list style; while its style remains
ListParagraph. This has the further advantage, that I can have "space after"
set in ListParagraph with "don't add space between the same style2 option,
and it adds space only after the list.

By the way, in the meantime I think I found another workaround:
- you can assign a keybord shortcut in the template for the list style, and
you can use it in the restricted document. Fortunately, there is no need for
this with the previous solution.

Thanks again,
Zoltan

 

[Stefan Blom]

in message

Hi,

Sorry, I was not reading your first answer carefully, thanks for the
explanation and the link, with them now it works! I did the following:
- created a new paragraph style (called ListParagraph) for the list and
linked the 1st level of the list style to it
- I apply this style for the whole text of the list, it makes all
paragraphs
first level list elements. For paragraphs that should be 2nd,3rd...
levels, I
simply use the Tab key at the beginning of the given line. It takes nicely
the bullet type and indentation from the list style; while its style
remains
ListParagraph. This has the further advantage, that I can have "space
after"
set in ListParagraph with "don't add space between the same style2 option,
and it adds space only after the list.

I'm glad you got it sorted! (But note that it will be even more flexible if
you assign a unique style for each level; for example, each level can have a
distinct font size, line spacing etc. Also, that kind of setup is
recommended, for stability reasons.)

By the way, in the meantime I think I found another workaround:
- you can assign a keybord shortcut in the template for the list style,
and
you can use it in the restricted document. Fortunately, there is no need
for
this with the previous solution.

Thanks again,
Zoltan

This is a useful tip.