Mailing labels-printing using partial sheet of labels

[Guest]

Does anyone know how to change the starting location when printing labels. I
have an application that requires printing spine labels for a group of
libraries. The problem is that we may only need to print 4 or 5 labels at a
time. Consequentially we end up with a lot of pages of labels that are
missing the top and bottom row of labels. We want to be able to use the rest
of the labels as well. I realize that we can cut and paste from row to row
however, I have about 30 librarians and for the majority of them it is hard
enough for them generate the labels. Any help would be appreciated.

 

[Jay Freedman]

Hi Deb,

In the Labels dialog, instead of putting in the text of the label and
clicking the Print button, leave the Address box empty and click the New
Document button. In the resulting document, go to File > Save As, change the
"Save as type" box to Word Template, and save it with a name like
SpineLabels.dot.

Now, to make new labels, use File > New and select the SpineLabels template.
The document is one page containing a table, where each cell matches a
label. (If you can't see the edges of the cells, click Table > Show
Gridlines.) Type the text into a cell for an unused label (use copy/paste to
duplicate a label if needed), and print. You can close the document without
saving it.

If you're using a laser printer, be aware that running the same sheet of
labels through it several times can cause a label to peel off the backing
and stick to the drum -- this can be very expensive to fix! It isn't so much
of a problem for inkjets, especially ones with a nearly straight paper path.

 

[Suzanne S. Barnhill]

Another thing I've noticed with my laser printer is that it sometimes tends
to deposit a fine film of toner on all the labels so that by the time I've
printed the last label on the sheet it looks pretty grungy. This doesn't
happen with every cartridge, however, and sometimes printing a page twice or
more does not cause problems. I've never had any labels even threaten to
peel off.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.