MAIL MERGE

[Guest]

I’ve done mail merge between word and Excel. I have data in excel that
should display in word document. I have typed some number say for example
300.63
But it’s displaying in word as 300.635530489733. Even though I have given
two decimal place in excel, Its placing around more than 10 decimal places.
I want only two decimal places in word. Do you have any idea??

Best regards
Vishu

 

[Dave Peterson]

Debra Dalgleish posted this for a different question:

In the Mail Merge, after you select your Excel file as a data source,
you should see a 'Confirm Data Source' dialog box.
(If you don't see the dialog box, change the setting in Word --
under Tools>Options, General -- add a check mark to
'Confirm Conversion at Open')

From that list, choose 'MS Excel Worksheets via DDE (*.xls)', and your
formatting will be retained.

If you have to connect through a different source, you can format the
fields in the Word document. For example, to specify a number of decimals:

1. In Word, in the Main Document, press Alt+F9 to view the field codes.
2. Find the field code for the number. It will look something like:
{ MERGEFIELD FieldName }
3. Add a switch, to format the number with two decimal places.
For example:
{ MERGEFIELD FieldName \# "#,##0.00" }
4. Press Alt+F9 to hide the field codes.
5. Save the Main Document

==========
An alternative.

Use a helper cell with a fromula like:
=text(a1,"#0.00")
and use that in your mailmerge.