Linking data

[Guest]

I am trying to assemble a large document from a series of individual doc's. I
am trying to do it by copying and Paste Special. The doc's are all in Word.
All the single page doc's are linking ok but the multiple pages only show and
print the first page when pasted into the receiving document. I have tried to
select text but the Paste Special dialogue box does not allow the Paste link.
I have been linking these doc's as files. Is this the right option?

 

[Guest]

Which format are you pasting in? Note that if you are pasting as an object
you will never see beyond the first page.

Alternatively, you can insert the documents instead. In Word 2003, use
Insert | File. Select the file to insert, click the arrow next to the Insert
button, and choose to Insert as Link.

In Word 2007, do this to display the Insert File dialog box: On the Insert
tab, in the Text group, click the arrow next to Object, and then click Text
from File.

 

[Guest]

You can try creating a 'Master Document' - that will incorporate all the docs
into one without you having to 'paste' anything. The Word Help file has
excellent instructions - I've used it many times!

 

[Guest]

Hi Stefan.
I am working within Word 2003 and pasting As File. A small flow chart is
included in one or more of the docs and when transferred, the text appears
outside of the boxes. Any suggestions for this also?

 

[Guest]

I have tried using 'Master Document' before but it seems unstable. Also, I am
not sure if it can link to the original so that the Master Doc can be
updated. I have had some success with Paste Special and File/ Insert as Link,
but neither totally satisfactory.Paste is reasonably stable but does not
allow more than the first page of a doc to be linked and has moved the text
outside of a flow chart. Insert seems to add extra tabs or the docs get
bigger than the original, but it is hard to see where.Also, some Bold formats
do not transfer correctly.
Ideas?

 

[CyberTaz]

Something like this requires some degree of advanced planning It's best if
all docs are based on the same template using the same styles, etc. If
that's the case you can effectively use the Insert> File command & tick the
box for Link to File.

BTW: Your assessment of Master Docs is even more favorable than many would
offer - it is a notoriously unstable feature unless used in a very specific
& controlled fashion.

HTH |:>)
Bob Jones
[MVP] Office:Mac

 

[Stefan Blom]

I'm not sure why it doesn't work for you. I don't use flow charts that
often. Have you tried if linking the files (as I suggested in my previous
message) works?