Line Spacing and Font Sizes For Pasted Text

[DerbyDad03]

I need some rookie help with pasting text.

We often paste text from websites into pre-existing text boxes in
presentations. When I paste it in, I never know what I am going to get
as far as font size, line spacing, etc. I waste an extreme about time
fixing the text boxes to get the text all spaced evenly and all fonts
size the same.

If someone could explain these 2 things to me, I think would would
really help:

1 - How does Line Spacing work?

It seems that I should be able to select all the text in a Text Box,
chose line spacing and set the values, expecting all the text to use
those values and end up with even spacing, but it never seems to work
that way. How do the three fields in the Line Spacing dialog box work
together? My defaults are:

Line Spacingv 1 Line
Before Paragraph 0.5 Lines
After Paragraph 0 Lines

2 - I could have 2 paragraphs in a text box set at, let's say 18 pt. I
copy some text from a website, paste it in as unformatted text and
it'll end up being 48 pt or 24 pt or some other font size.

I also run into with splitting lines of pasted text such that when I
try to fit it into a text box, it's font size changes in what appears
to be a random fashion.

How do I prevent PP from choosing it's own font sizes and line
spacing?

Thanks!

 

[Jean-Pierre Forestier [MVP[]

Have you tried Paste as special / no "formating" text?

 

[DerbyDad03]

Thanks for the response.

As I mentioned in my post I "paste it in as unformatted text" but PP
seems to take over from there.

For example, let's say I paste the text into the middle of a text box.
Now I want to reposition it, so I might place the cursor at the
beginning of the text and hit Back Space or maybe Enter or even Tab.

The text moves, but now it's a different font size and I have select
it, resize it, reposition it, etc.

Could this be related to the similiar situation in Word where the font
styles are stored in the paragraph marks and I'm picking up the info
from them? I believe the term they use in Word world is "Maggie". It's
named after the person who determined that misbehaiving Word documents
can be sometimes be fixed by copying everything in the document -
except for the last paragraph mark - into a new document. It's called
"to maggie a document".

BTW...even if it's not related to pasted text, I'd still like to
understand Line Spacing a little better, especially as to how it
relates to text boxes.

 

[Glen (TD DTP)]

When pasting text in PowerPoint the text will take on the default font size
at that point in time (even if you are pasting into a text box with a
different font size) - unless you are pasting into a standard body text area
(set byt he master slide). There are a variety of solutions/options;
change the default font size before pasting - with nothing selected, change
font size.
Great tip: Select some font with the correct formating press Ctrl,Alt +C
then select the font you need to be consistent and press Ctrl,Alt +V this
copies and pastes just the formating.

Line Spacing

Line Spacing is spacing in between EVER line (use this if you want even
spacing)
Before Paragraph is spacing only prior to a 'Hard Return' or 'enter'
After Paragraph is spacing only After to a 'Hard Return' or 'enter'

However - If you have different font sizes throughout your text the spacing
will be effected.

Finally, there is an open on a text box to resize text to fit shape. This
will explain the 'random' changing of font size.

Good luck

 

[DerbyDad03]

Glen...

It sounds like you've covered all my issues. I'll try each of them and
see how they work for me.

This one is key and will be a huge help now that I understand what is
going on:

"Line Spacing... However - If you have different font sizes throughout
your text the spacing will be effected."

Thank you very much.