Limit on number of saved message in sent folder

[Guest]

I have been an Outlook user for a long time and run a business. It seems
that my sent folder has not saved all my messages from more than about a
month ago. It is important that I can retrieve my sent messages from many
years ago. Is this a bug or do I need to set something to keep it from
limiting how long or how many it will save?

 

[Brian Tillman]

I have been an Outlook user for a long time and run a business. It
seems that my sent folder has not saved all my messages from more
than about a month ago. It is important that I can retrieve my sent
messages from many years ago. Is this a bug or do I need to set
something to keep it from limiting how long or how many it will save?

Depending on Outlook version, which you don't mention, there may be a limit
of 16,384 or 65,536 messages in the Sent Items folder.

 

[Guest]

I believe I have Outlook 2003 and it isn't keeping even 16,000.

 

[Guest]

Have you archived your emails?

 

[Guest]

I think I did at one time but it has been a while. I can only find sent
messages back for about 6 weeks.

 

[Guest]

Check the date on your archive.pst and also check your views to ensure you're
not filtering.

 

[Guest]

The only archive.pst I can find on my machine is dated today. That won't
help me, will it?

 

[Guest]

That date should be the modified date which likely means the archive file is
current. You may want to open that and check for your missing email.

 

[Guest]

Is it a file I can just open with a text editor or do I need to use the
import (or some other feature) in Outlook?

By the way, thanks for your help.

 

[Milly Staples [MVP - Outlook]]

Open it in Outlook.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, beachlady1948 asked:

| Is it a file I can just open with a text editor or do I need to use
| the import (or some other feature) in Outlook?
|
| By the way, thanks for your help.
|
| "K. Orland" wrote:
|
|| That date should be the modified date which likely means the archive
|| file is current. You may want to open that and check for your
|| missing email.
||
|| --
|| Kathleen Orland
||
|| http://www.howto-outlook.com/
||
||
||
|| "beachlady1948" wrote:
||
||| The only archive.pst I can find on my machine is dated today. That
||| won't help me, will it?
|||
||| "K. Orland" wrote:
|||
|||| Check the date on your archive.pst and also check your views to
|||| ensure you're not filtering.
||||
|||| --
|||| Kathleen Orland
||||
|||| http://www.howto-outlook.com/
||||
||||
||||
|||| "beachlady1948" wrote:
||||
||||| I think I did at one time but it has been a while. I can only
||||| find sent messages back for about 6 weeks.
|||||
||||| "K. Orland" wrote:
|||||
|||||| Have you archived your emails?
|||||| --
|||||| Kathleen Orland
||||||
|||||| http://www.howto-outlook.com/
||||||
||||||
||||||
|||||| "beachlady1948" wrote:
||||||
||||||| I believe I have Outlook 2003 and it isn't keeping even 16,000.
|||||||
||||||| "Brian Tillman" wrote:
|||||||
||||||||
||||||||| I have been an Outlook user for a long time and run a
||||||||| business. It seems that my sent folder has not saved all my
||||||||| messages from more than about a month ago. It is important
||||||||| that I can retrieve my sent messages from many years ago. Is
||||||||| this a bug or do I need to set something to keep it from
||||||||| limiting how long or how many it will save?
||||||||
|||||||| Depending on Outlook version, which you don't mention, there
|||||||| may be a limit of 16,384 or 65,536 messages in the Sent Items
|||||||| folder. --
|||||||| Brian Tillman

 

[Guest]

I found the archive...pst files/folder and, indeed, there were my old sent
messages.
Thanks to all of you for your responses and help. It is much appreciated.
This can be closed.