Keyword Index

  • Thread starter Thread starter Molly McD
  • Start date Start date
M

Molly McD

I need to create an index or list of every word in a document with page and
line number where it appears. Court reporters do this with their software
programs (not Word!). Can I do it with Word 2003?
 
If you have a list of words you want indexed, you can use a concordance file
to automatically mark words for indexing (look for the AutoMark button in
the Index dialog box). As to whether you want ALL words in the document
indexed (do you really want every occurrence of "a", "the", and "and"
indexed?), well, that's up to you. Using an existing document to generate
the list of words to index would require a little finesse, but it can be
done. You might even be able to find existing/comprehensive word lists
online that will serve your needs.
 
Thanks for your reply, Herb. A couple more questions: What is a concordance
file? How would I go about (even though requiring finesse) using an existing
document? And no, I do not want the a's, an's, and the's. It seems to me
that WordPerfect used to have this indexing feature. Since I'm transcribing
and typing at 150+ words per minute, I don't want to be slowed down by having
to "mark" words to index.
 
Your last suggestion for the existing document will give me a list, but it is
not going to tell me what page/line number the word appears. Any way to
accomplish THAT?
 
Use the list you have created to make the concordance file discussed
throught the rest of the message.

--
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Graham Mayor - Word MVP

My web site www.gmayor.com

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Sorry. I assumed you were already familiar with the rest of the process:

Use the word list to create the concordance file (as described in the Help
snippet I posted earlier).

Use the AutoMark command in the Index dialog box to feed the concordance
file to Word in the document you want indexed.

That process will mark the words in the list... in the document.

Inserting an index in the document will then give you a list of words with
the page numbers.

See if this helps:

http://word.mvps.org/FAQS/Formatting/CreateIndex.htm

--
Herb Tyson MS MVP
Author of the Word 2007 Bible
Blog: http://word2007bible.herbtyson.com
Web: http://www.herbtyson.com
 
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