Keep a document from being saved

[Shaylynn]

I have created a template form in Word 2003 and 2007 for my users to complete
and print. I do not want them to be able to Save the completed form--only
print it. Is there a way to do this? There may be a way using VBA, but that
is beyond my expertise.

Thanks,

 

[PJY]

In 2003, you can make it read-only several different ways, but probably the
easiest would be to right click on the document when it is in the folder, go
to properties, then attributes, then check read-only. Now when someone makes
a change it forces them to save it somewhere else or just print.

 

[Doug Robbins - Word MVP]

Is the reason that you do not want them to save it because you want it to be
able to be reused?

If that is the case, you should save it as a Template (in the way that the
terms relates to Word) and then your users should create their documents by
selecting New from the File menu and select your Template as the basis for
the documnet that they want to create.

Even though there may be no macros involved with your form, See the article
"Distributing macros to other users" at:

http://www.word.mvps.org/FAQs/MacrosVBA/DistributeMacros.htm

for how to distribute the template.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

 

[Shaylynn]

Thanks, Doug. My document is already a template. I don't want the user to
save as there is no need to keep a saved copy of the document. The intent is
to provide a standard form for the user to complete and print. Finished. No
save needed. I don't want useless copies building up on my server.

 

[Shaylynn]

Thanks for your suggestion, PJY. What I am trying to do is make the option to
print not available so they do not save unneeded copies. They just need to
print and go. No saves.

 

[Doug Robbins - Word MVP]

In that case, create macros in the template with the names of FileSave and
FileSaveAs taht contain a MsgBox "Saving is not required." command and
nothing else and then when the user tries to save the document, they will
get that message and nothing else.

You may also want to include code somewhere that sets the .Saved property of
the document to True so that the user is not prompted to save the document
when they close it.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP