Issues with word 2007

[Marilyn]

I have run into a couple situations this morning in preparing documents to
print. I have found that I have to do a print preview before printing as
several of my pages somehow get "out of line" each time I open the documents:
this is a cook book and my recipes get moved to different pages so I have to
work with that to get them back where I want them. Seems that saving the
document doesn't really save it in the format I have it in.

Each file has it's own ToC and when I go to print preview, the page numbers
change to all one page number. I can fix it by updating the ToC but shouldn't
have to do this.

One file has one page number on two different pages, one right after the
other and I can't use the option in Insert - Page Number to remove page
numbers to fix this problem.

If this program is supposed to be "User Friendly", it certainly isn't!

 

[Robert M. Franz (RMF)]

Hello Marilyn

I have run into a couple situations this morning in preparing documents to
print. I have found that I have to do a print preview before printing as
several of my pages somehow get "out of line" each time I open the documents:
this is a cook book and my recipes get moved to different pages so I have to
work with that to get them back where I want them. Seems that saving the
document doesn't really save it in the format I have it in.

the pagination in a Word file is not (and has never been, AFAIK) part of
the document file. IOW, Word is paginating the document on the fly, and
takes into account the active printer's driver.

Are you printing to a different printer (or with a different driver)
than the one set as the default printer on your system? Always do
pagination/layout work with the printer driver that you're ultimately
going to use to "publish" (print/convert to PDF/etc.) the file with.

You can work in print preview directly, too, and do almost all things
that you can do in the other views also.

Each file has it's own ToC and when I go to print preview, the page numbers
change to all one page number. I can fix it by updating the ToC but shouldn't
have to do this.

I'd check if update fields on print is set.

One file has one page number on two different pages, one right after the
other and I can't use the option in Insert - Page Number to remove page
numbers to fix this problem.

Two consequtive pages show the same page number? Could be a section
break in between, and a fixed number as a starting value for the latter
section's pages.

HTH
Robert

 

[Stefan Blom]

The strange things you are describing could be the result of document
corruption. Have you tried copying the whole document, except for the final
paragraph mark (¶), into a new file? (In order to show/hide paragraph marks
as well as other nonprinting marks, press Ctrl+Shift+8.)

Be sure to delete any section breaks in the document first, as these may
also store corruption. Once you have successfully copied the text over, you
can recreate the section breaks (if necessary).

Note that section formatting, such as page number restarts, is inherited
from the current section to the new one as you add the section break, which
probably explains why you are seeing the repeating page number. To access
the page numbering options for the current section only, activate the
header/footer area and then, in the Header & Footer Tools Design tab, click
Page Number | Format Page Number (found in the Header & Footer group).