Is it possible to 'lock-down' styles in a Word Document?

[helen.halifax]

Can Word (or Word Templates) be locked down to stop users modifying
the styles when they create documents?
The documents start off with half a dozen style, and when they have
finished they have 80!

I hope this can be done.

 

[Guest]

Helen:

It depends which version of Word you're using. For example, in Word 2000,
which I use, there's no simple, automated way to do this.

I think Word 2003 has this feature, and I'm sure Word 2007 has it. I just
can't tell you how to get there, as I haven't used the feature.

Here's hoping someone else will jump in and advise us both.

Bear

 

[Jay Freedman]

Can Word (or Word Templates) be locked down to stop users modifying
the styles when they create documents?
The documents start off with half a dozen style, and when they have
finished they have 80!

I hope this can be done.

The answer is yes if you and all the users have Word 2003 or 2007.
(I'm not sure about 2002, but I think not.)

Click Tools > Protect Document (in 2007, Developer > Protect Document)
to open the Protect task pane. Check the box for "Limit formatting to
a selection of styles". Click the Settings link below the check box,
and choose the styles that should be allowed. Finally, click the Start
Enforcing Protection button, and supply a password if desired.

--
Regards,
Jay Freedman
Microsoft Word MVP
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