Insertion of addresses from Outlook to Word

[Guest]

The insert address function in Word (2002) brings up most of my contacts from
Outlook but not all, and contacts that I have more recently added to Outlook
do not seem to come up in the list. Is there a way of rectifying this?

 

[Russ Valentine [MVP-Outlook]]

Which Contacts are missing?
Examine your Outlook Address Book. Makes sure it includes every Contacts
Folder you have in your Outlook profile. Sounds like you may have
inadvertently created more than one Contacts Folder or misconfigured your
Outlook Address Book Service.

 

[Guest]

I am a bit at sea here. My Outlook Address Book does not contain every entry
in my Contacts folder. I don't know how I could have more than one Contacts
folder and I don't know how to configure my Outlook Address Book Service.

Which Contacts are missing?
Examine your Outlook Address Book. Makes sure it includes every Contacts
Folder you have in your Outlook profile. Sounds like you may have
inadvertently created more than one Contacts Folder or misconfigured your
Outlook Address Book Service.

--
Russ Valentine
[MVP-Outlook]

The insert address function in Word (2002) brings up most of my contacts
from
Outlook but not all, and contacts that I have more recently added to
Outlook
do not seem to come up in the list. Is there a way of rectifying this?

 

[Russ Valentine [MVP-Outlook]]

People end up with more than one Contacts Folder often when they migrate
data incorrectly. Just look and see. Use
Folder List view so you are sure you are examining your entire folder
hierarchy.
The Outlook Address Book should _not_ contain every Contact. It will contain
only those with electronic addresses. However, the Outlook Address Book
Service will still present every Contact to Word when configured correctly.
There are thousands of posts and several Help and KB articles on how to
configure your Outlook Address Book correctly. Read up. We can't fix this
until you give us some information on what is wrong:
http://support.microsoft.com/default.aspx?scid=kb;en-us;287563&Product=ol2002


--
Russ Valentine
[MVP-Outlook]

I am a bit at sea here. My Outlook Address Book does not contain every
entry
in my Contacts folder. I don't know how I could have more than one
Contacts
folder and I don't know how to configure my Outlook Address Book Service.

Which Contacts are missing?
Examine your Outlook Address Book. Makes sure it includes every Contacts
Folder you have in your Outlook profile. Sounds like you may have
inadvertently created more than one Contacts Folder or misconfigured your
Outlook Address Book Service.

--
Russ Valentine
[MVP-Outlook]

The insert address function in Word (2002) brings up most of my
contacts
from
Outlook but not all, and contacts that I have more recently added to
Outlook
do not seem to come up in the list. Is there a way of rectifying this?

 

[Guest]

You will have gathered that I am not very knowledgeable. The address book is
concerned, as I understand it, with email contacts and for this, I use
Outlook Express and is not what I am concerned about. I am talking only about
the Insert Address function of Word which will paste into my letters
addresses which are stored in the Contacts folder of Outlook. The point is
that the list in Word of Contacts does not comprise the full list of contacts
in my Outlook folder. I shall however study what you say and try and correct
the problem. As far as I can see there is no way to correlate the Contacts
entries in my Outlook with the list of addresses which I can access in Word
when I want to paste an address.

People end up with more than one Contacts Folder often when they migrate
data incorrectly. Just look and see. Use
Folder List view so you are sure you are examining your entire folder
hierarchy.
The Outlook Address Book should _not_ contain every Contact. It will contain
only those with electronic addresses. However, the Outlook Address Book
Service will still present every Contact to Word when configured correctly.
There are thousands of posts and several Help and KB articles on how to
configure your Outlook Address Book correctly. Read up. We can't fix this
until you give us some information on what is wrong:
http://support.microsoft.com/default.aspx?scid=kb;en-us;287563&Product=ol2002


--
Russ Valentine
[MVP-Outlook]

I am a bit at sea here. My Outlook Address Book does not contain every
entry
in my Contacts folder. I don't know how I could have more than one
Contacts
folder and I don't know how to configure my Outlook Address Book Service.

Which Contacts are missing?
Examine your Outlook Address Book. Makes sure it includes every Contacts
Folder you have in your Outlook profile. Sounds like you may have
inadvertently created more than one Contacts Folder or misconfigured your
Outlook Address Book Service.

--
Russ Valentine
[MVP-Outlook]
The insert address function in Word (2002) brings up most of my
contacts
from
Outlook but not all, and contacts that I have more recently added to
Outlook
do not seem to come up in the list. Is there a way of rectifying this?

 

[David Webb]

It sounds like you just may have an old Personal Address Book (PAB) structured
as part of your Outlook Address Book. If so, you'd be better off by merging it
into the Contacts folder. Review this webpage for more info on this subject:

Coordinating Outlook Contacts and the Personal Address Book
http://www.slipstick.com/contacts/olconpab.htm

| You will have gathered that I am not very knowledgeable. The address book is
| concerned, as I understand it, with email contacts and for this, I use
| Outlook Express and is not what I am concerned about. I am talking only about
| the Insert Address function of Word which will paste into my letters
| addresses which are stored in the Contacts folder of Outlook. The point is
| that the list in Word of Contacts does not comprise the full list of contacts
| in my Outlook folder. I shall however study what you say and try and correct
| the problem. As far as I can see there is no way to correlate the Contacts
| entries in my Outlook with the list of addresses which I can access in Word
| when I want to paste an address.
|
| "Russ Valentine [MVP-Outlook]" wrote:
|
| > People end up with more than one Contacts Folder often when they migrate
| > data incorrectly. Just look and see. Use
| > Folder List view so you are sure you are examining your entire folder
| > hierarchy.
| > The Outlook Address Book should _not_ contain every Contact. It will contain
| > only those with electronic addresses. However, the Outlook Address Book
| > Service will still present every Contact to Word when configured correctly.
| > There are thousands of posts and several Help and KB articles on how to
| > configure your Outlook Address Book correctly. Read up. We can't fix this
| > until you give us some information on what is wrong:
| >
http://support.microsoft.com/default.aspx?scid=kb;en-us;287563&Product=ol2002
| >
| >
| > --
| > Russ Valentine
| > [MVP-Outlook]
| > | > >I am a bit at sea here. My Outlook Address Book does not contain every
| > >entry
| > > in my Contacts folder. I don't know how I could have more than one
| > > Contacts
| > > folder and I don't know how to configure my Outlook Address Book Service.
| > >
| > > "Russ Valentine [MVP-Outlook]" wrote:
| > >
| > >> Which Contacts are missing?
| > >> Examine your Outlook Address Book. Makes sure it includes every Contacts
| > >> Folder you have in your Outlook profile. Sounds like you may have
| > >> inadvertently created more than one Contacts Folder or misconfigured your
| > >> Outlook Address Book Service.
| > >>
| > >> --
| > >> Russ Valentine
| > >> [MVP-Outlook]
| > >> | > >> > The insert address function in Word (2002) brings up most of my
| > >> > contacts
| > >> > from
| > >> > Outlook but not all, and contacts that I have more recently added to
| > >> > Outlook
| > >> > do not seem to come up in the list. Is there a way of rectifying this?
| > >>
| >

 

[Russ Valentine [MVP-Outlook]]

Well of course not. You're not using Outlook! You can't have Outlook Express
as your default mail and address provider and expect Outlook to present your
Outlook Contacts to Word. Outlook must be your default mail and Contact
manager if you want to integrate with Word.
--
Russ Valentine
[MVP-Outlook]

You will have gathered that I am not very knowledgeable. The address book
is
concerned, as I understand it, with email contacts and for this, I use
Outlook Express and is not what I am concerned about. I am talking only
about
the Insert Address function of Word which will paste into my letters
addresses which are stored in the Contacts folder of Outlook. The point is
that the list in Word of Contacts does not comprise the full list of
contacts
in my Outlook folder. I shall however study what you say and try and
correct
the problem. As far as I can see there is no way to correlate the Contacts
entries in my Outlook with the list of addresses which I can access in
Word
when I want to paste an address.

People end up with more than one Contacts Folder often when they migrate
data incorrectly. Just look and see. Use
Folder List view so you are sure you are examining your entire folder
hierarchy.
The Outlook Address Book should _not_ contain every Contact. It will
contain
only those with electronic addresses. However, the Outlook Address Book
Service will still present every Contact to Word when configured
correctly.
There are thousands of posts and several Help and KB articles on how to
configure your Outlook Address Book correctly. Read up. We can't fix this
until you give us some information on what is wrong:
http://support.microsoft.com/default.aspx?scid=kb;en-us;287563&Product=ol2002


--
Russ Valentine
[MVP-Outlook]

I am a bit at sea here. My Outlook Address Book does not contain every
entry
in my Contacts folder. I don't know how I could have more than one
Contacts
folder and I don't know how to configure my Outlook Address Book
Service.

:

Which Contacts are missing?
Examine your Outlook Address Book. Makes sure it includes every
Contacts
Folder you have in your Outlook profile. Sounds like you may have
inadvertently created more than one Contacts Folder or misconfigured
your
Outlook Address Book Service.

--
Russ Valentine
[MVP-Outlook]
The insert address function in Word (2002) brings up most of my
contacts
from
Outlook but not all, and contacts that I have more recently added to
Outlook
do not seem to come up in the list. Is there a way of rectifying
this?

 

[Russ Valentine [MVP-Outlook]]

Not likely. User has not configured the correct transports for integration
with Word.
--
Russ Valentine
[MVP-Outlook]

It sounds like you just may have an old Personal Address Book (PAB)
structured
as part of your Outlook Address Book. If so, you'd be better off by
merging it
into the Contacts folder. Review this webpage for more info on this
subject:

Coordinating Outlook Contacts and the Personal Address Book
http://www.slipstick.com/contacts/olconpab.htm

| You will have gathered that I am not very knowledgeable. The address
book is
| concerned, as I understand it, with email contacts and for this, I use
| Outlook Express and is not what I am concerned about. I am talking only
about
| the Insert Address function of Word which will paste into my letters
| addresses which are stored in the Contacts folder of Outlook. The point
is
| that the list in Word of Contacts does not comprise the full list of
contacts
| in my Outlook folder. I shall however study what you say and try and
correct
| the problem. As far as I can see there is no way to correlate the
Contacts
| entries in my Outlook with the list of addresses which I can access in
Word
| when I want to paste an address.
|
| "Russ Valentine [MVP-Outlook]" wrote:
|
| > People end up with more than one Contacts Folder often when they
migrate
| > data incorrectly. Just look and see. Use
| > Folder List view so you are sure you are examining your entire folder
| > hierarchy.
| > The Outlook Address Book should _not_ contain every Contact. It will
contain
| > only those with electronic addresses. However, the Outlook Address
Book
| > Service will still present every Contact to Word when configured
correctly.
| > There are thousands of posts and several Help and KB articles on how
to
| > configure your Outlook Address Book correctly. Read up. We can't fix
this
| > until you give us some information on what is wrong:
| >
http://support.microsoft.com/default.aspx?scid=kb;en-us;287563&Product=ol2002
| >
| >
| > --
| > Russ Valentine
| > [MVP-Outlook]
| > | > >I am a bit at sea here. My Outlook Address Book does not contain
every
| > >entry
| > > in my Contacts folder. I don't know how I could have more than one
| > > Contacts
| > > folder and I don't know how to configure my Outlook Address Book
Service.
| > >
| > > "Russ Valentine [MVP-Outlook]" wrote:
| > >
| > >> Which Contacts are missing?
| > >> Examine your Outlook Address Book. Makes sure it includes every
Contacts
| > >> Folder you have in your Outlook profile. Sounds like you may have
| > >> inadvertently created more than one Contacts Folder or
misconfigured your
| > >> Outlook Address Book Service.
| > >>
| > >> --
| > >> Russ Valentine
| > >> [MVP-Outlook]
| > >> | > >> > The insert address function in Word (2002) brings up most of my
| > >> > contacts
| > >> > from
| > >> > Outlook but not all, and contacts that I have more recently added
to
| > >> > Outlook
| > >> > do not seem to come up in the list. Is there a way of rectifying
this?
| > >>
| >

 

[Guest]

What you say is interesting. As I understand it, you say I cannot use Outlook
Express as my default email connection and expect, at the same time, to have
integration with Word for insertion of letter mail addresses. First, I don't
understand how I have any addresses in my Word Insert Address function from
my Contacts folder in Outlook since I have always used OE as my default for
emails and secondly, it seems odd that I should have to use clunky Outlook
for emails, when I only have limited email communications (apart from spam),
in oder to have the useful Address Insertion facility from Outlook Contacts
to Word.

Well of course not. You're not using Outlook! You can't have Outlook Express
as your default mail and address provider and expect Outlook to present your
Outlook Contacts to Word. Outlook must be your default mail and Contact
manager if you want to integrate with Word.
--
Russ Valentine
[MVP-Outlook]

You will have gathered that I am not very knowledgeable. The address book
is
concerned, as I understand it, with email contacts and for this, I use
Outlook Express and is not what I am concerned about. I am talking only
about
the Insert Address function of Word which will paste into my letters
addresses which are stored in the Contacts folder of Outlook. The point is
that the list in Word of Contacts does not comprise the full list of
contacts
in my Outlook folder. I shall however study what you say and try and
correct
the problem. As far as I can see there is no way to correlate the Contacts
entries in my Outlook with the list of addresses which I can access in
Word
when I want to paste an address.

People end up with more than one Contacts Folder often when they migrate
data incorrectly. Just look and see. Use
Folder List view so you are sure you are examining your entire folder
hierarchy.
The Outlook Address Book should _not_ contain every Contact. It will
contain
only those with electronic addresses. However, the Outlook Address Book
Service will still present every Contact to Word when configured
correctly.
There are thousands of posts and several Help and KB articles on how to
configure your Outlook Address Book correctly. Read up. We can't fix this
until you give us some information on what is wrong:
http://support.microsoft.com/default.aspx?scid=kb;en-us;287563&Product=ol2002


--
Russ Valentine
[MVP-Outlook]
I am a bit at sea here. My Outlook Address Book does not contain every
entry
in my Contacts folder. I don't know how I could have more than one
Contacts
folder and I don't know how to configure my Outlook Address Book
Service.

:

Which Contacts are missing?
Examine your Outlook Address Book. Makes sure it includes every
Contacts
Folder you have in your Outlook profile. Sounds like you may have
inadvertently created more than one Contacts Folder or misconfigured
your
Outlook Address Book Service.

--
Russ Valentine
[MVP-Outlook]
The insert address function in Word (2002) brings up most of my
contacts
from
Outlook but not all, and contacts that I have more recently added to
Outlook
do not seem to come up in the list. Is there a way of rectifying
this?

 

[Russ Valentine [MVP-Outlook]]

Integration with Word has always required the use of the identical version
of Outlook as the default mail client. Word has no messaging protocols and
can only use Outlook's. I see no reason you can't continue to use OE for
email if you want. Just don't set it as your default for your OS and make
sure you have a valid, functioning profile of Outlook that is.
--
Russ Valentine
[MVP-Outlook]

What you say is interesting. As I understand it, you say I cannot use
Outlook
Express as my default email connection and expect, at the same time, to
have
integration with Word for insertion of letter mail addresses. First, I
don't
understand how I have any addresses in my Word Insert Address function
from
my Contacts folder in Outlook since I have always used OE as my default
for
emails and secondly, it seems odd that I should have to use clunky Outlook
for emails, when I only have limited email communications (apart from
spam),
in oder to have the useful Address Insertion facility from Outlook
Contacts
to Word.

Well of course not. You're not using Outlook! You can't have Outlook
Express
as your default mail and address provider and expect Outlook to present
your
Outlook Contacts to Word. Outlook must be your default mail and Contact
manager if you want to integrate with Word.
--
Russ Valentine
[MVP-Outlook]

You will have gathered that I am not very knowledgeable. The address
book
is
concerned, as I understand it, with email contacts and for this, I use
Outlook Express and is not what I am concerned about. I am talking only
about
the Insert Address function of Word which will paste into my letters
addresses which are stored in the Contacts folder of Outlook. The point
is
that the list in Word of Contacts does not comprise the full list of
contacts
in my Outlook folder. I shall however study what you say and try and
correct
the problem. As far as I can see there is no way to correlate the
Contacts
entries in my Outlook with the list of addresses which I can access in
Word
when I want to paste an address.

:

People end up with more than one Contacts Folder often when they
migrate
data incorrectly. Just look and see. Use
Folder List view so you are sure you are examining your entire folder
hierarchy.
The Outlook Address Book should _not_ contain every Contact. It will
contain
only those with electronic addresses. However, the Outlook Address
Book
Service will still present every Contact to Word when configured
correctly.
There are thousands of posts and several Help and KB articles on how
to
configure your Outlook Address Book correctly. Read up. We can't fix
this
until you give us some information on what is wrong:
http://support.microsoft.com/default.aspx?scid=kb;en-us;287563&Product=ol2002


--
Russ Valentine
[MVP-Outlook]
I am a bit at sea here. My Outlook Address Book does not contain
every
entry
in my Contacts folder. I don't know how I could have more than one
Contacts
folder and I don't know how to configure my Outlook Address Book
Service.

:

Which Contacts are missing?
Examine your Outlook Address Book. Makes sure it includes every
Contacts
Folder you have in your Outlook profile. Sounds like you may have
inadvertently created more than one Contacts Folder or
misconfigured
your
Outlook Address Book Service.

--
Russ Valentine
[MVP-Outlook]
The insert address function in Word (2002) brings up most of my
contacts
from
Outlook but not all, and contacts that I have more recently added
to
Outlook
do not seem to come up in the list. Is there a way of rectifying
this?