Insert autotext missing in headers/footers

[Guest]

The option to 'insert autotext' is blanked out in the drop down menu in my
Word 2000 View header and footer. Does anyone know how I can restore it? I
have tried the repair function on the Office 200 SR-1 disk.

 

[Cindy M.]

Hi =?Utf-8?B?VmluY2UgVA==?=,

The option to 'insert autotext' is blanked out in the drop down menu in my
Word 2000 View header and footer. Does anyone know how I can restore it? I
have tried the repair function on the Office 200 SR-1 disk.

Check the STYLE of the header/footer area. AutoText entries are assigned to
categories, based on the style with which they are formatted. The entries for
the Header/Footer require that the "Header" or "Footer" style be applied to the
current selection. If another style has been used, this list won't be
available.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

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[Guest]

Thanks, Cindy. I checked the style in the header and the footer and they are
both correct. I had previously changed the header and footer fonts throuhg
the Format Style option. Would that have deleted the Autotext entries?

 

[Suzanne S. Barnhill]

The most common reason for missing AutoText entries is having saved a
document or template as Normal.dot. See “WD2002: Styles and AutoText Are Not
Copied to New Template Based on Normal.dot†at
http://support.microsoft.com/?kbid=291441

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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[Guest]

Thanks, Suzanne. I also found that to reinstate the standard normal.dot
template, I simply delete the normal.dot I had altered from its location (see
http://support.microsoft.com/kb/291446/) and Word creates a new Normal.dot
with the autotext entries and standard fonts. Then I followed the
instructions in the link you gave me to use Organizer to copy the styles into
a new template. Then I changed the normal font to my desired one in Format
Styles and saved the template under a new name, closed Word, deleted
Normal.dot and renamed my new template as Normal.dot so that it becomes the
default.

 

[Suzanne S. Barnhill]

You have missed the point. You cannot create a Normal.dot; only Word can do
that. You need instead to modify the existing Normal.dot to your
requirements.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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all may benefit.

 

[Guest]

Thanks, Suzanne. I can see now that I have 'gone the wrong way around the
block' to arrive at the same point. I should have amended the normal.dot
rather than transfering the styles to a new template and then replacing
normal.dot with my new one. However, I have always found it difficult in the
past to amend normal .dot because Word doesn't allow you to save over it
while the program is still open.

 

[Suzanne S. Barnhill]

You don't have to "save over it." You open it just as you would any other
document or template and use Save (not Save As). Word happily permits this.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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all may benefit.