IncludeText Fields and formatting problem

[sarah1234]

<Unsure if this is the best place to ask this question...>

I have a document (I'll call it the master) that links in other documents
using the field IncludeText. It works well most of the time, but
occasionally what looks perfect in the original document, comes through
skewed in the master doc.

Within some of the tables, if there is bold applied somewhere in the cell
(all Times New Roman), then some of the text in the master document appears
some Times New Roman, some Verbana in a larger size etc. The style it is
*supposed* to be according to the Style drop down menu is Verbana 10 pt but
none of it actually appears as such.

Occasionally the subheadings become paragraph text and the next paragraph
becomes a subheading... very random stuff and very irritating! Once the
numbering stuffed up too.

If anyone can shed some light on this or offer advice on better ways to
manage long docs, please let me know!

Thanks for your time

 

[Stefan Blom]

Which version of Word is this?

--
Stefan Blom
Microsoft Word MVP


in message
news:[email protected]...

 

[sarah1234]

Good question! Word 2003

Which version of Word is this?

--
Stefan Blom
Microsoft Word MVP


in message

 

[Stefan Blom]

Press Alt+F9 to display field codes. In the INCLUDETEXT field, delete the \*
CHARFORMAT or \* MERGEFORMAT switches, if present, and update the fields.
Note also that if the first paragraph of an inserted file is a heading, you
usually have to apply the heading style to the field, in the target
document, as well.

I'm not sure why the tables are not behaving, but the most likely cause of
trouble would be a conflict between the table styles. You could try copying
the table styles from the relevant source document (the one which has the
desired settings), or simply override the font settings by applying
paragraph (and character) styles to text.

--
Stefan Blom
Microsoft Word MVP


in message

 

[sarah1234]

Thanks for your help. I have more fully investigated what's going on with
the styles and suspect the problem stemmed from no proper table style
defined. Also I'm wondering if instead of using bold, I could use the Strong
style instead to avoid the formatting problems coming through. Is this a
feasible assumption (going off MVP articles online)?

In making a new table style, I'm having issues finding out where to define
the header row font in a customer colour to match our custom colour
headings... Can anyone help here?

Thanks very much

 

[Stefan Blom]

in message

Thanks for your help. I have more fully investigated what's going on with
the styles and suspect the problem stemmed from no proper table style
defined. Also I'm wondering if instead of using bold, I could use the
Strong
style instead to avoid the formatting problems coming through. Is this a
feasible assumption (going off MVP articles online)?

Yes, I'd definitely make use of a character style in this situation.

In making a new table style, I'm having issues finding out where to define
the header row font in a customer colour to match our custom colour
headings... Can anyone help here?

See my reply in the "Table styles" thread.