Include Business Name When Printing Envelope

[Guest]

How do I configure Word to include an outlook contacts business name on the
envelope when using the insert address button in the Envelopes and Labels
window?

Only the contacts name and address print, not the business name.

 

[Graham Mayor]

Up to Word 2003 at least saving the following as an autotext entry called
AddressLayout usually works

{<PR_GIVEN_NAME> <PR_SURNAME>
}{<PR_COMPANY_NAME>
}{<PR_POSTAL_ADDRESS>}



(copy and paste from here!)



A more reliable and flexible method is to use an envelope template to pull
the data from Outlook. There are samples you can download from my web site
based on http://www.gmayor.com/Macrobutton.htm


--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

 

[Guest]

Unfortunately, while in the Envelopes and Labels window, Word is greyed out
and inactive in the background until the user closes that window. No autotext
entries are available for use.

 

[Graham Mayor]

You don't use the autotext entry in the envelope/labels window (though you
can type autotext names and press F3 to activate). You create the autotext
in an ordinary document and save it. The presence of the entry AddressLayout
causes envelopes to be formatted to that layout .... usually.


--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

 

[Guest]

Can you explain this further. If I am in Envelopes and Labels, I normally
will select the address icon and look up the contact in Outlook; then print.
Are you saying that I should paste your script in to a document and then save
and from then on printing with envelopes will include the business address?

PS thanks for your help

 

[Graham Mayor]

Yes. Copy and paste the short script

{<PR_GIVEN_NAME> <PR_SURNAME>
}{<PR_COMPANY_NAME>
}{<PR_POSTAL_ADDRESS>}

to a document. Select the script and press ALT+F3 which will open the
Autotext editor. Give it the name
AddressLayout
(all one word - no spaces).
Discard the document.

When you later close Word ensure that you save normal.dot when prompted.

This should cause Word to read the above fields from Outlook when inserting
the address. The full range of fields available to be used in this manner is
listed at http://www.gmayor.com/Macrobutton.htm which also shows how to read
addresses from Outlook using a macro - which is the method employed on the
envelope templates I mentioned earlier. Using a macro gives more fine
control over the display of the address.


--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>