I want to receive mail for different accounts in different folder.

[Guest]

My family each has their own email account. I've created folders for each of
us, but when either of us receives mail it all goes into one folder. When I
update the account in tools and change the delivery location, it changes each
account to the same location. Can we each receive our mail in our respective
folders, or do they always have to go to the same folder?

 

[Milly Staples [MVP - Outlook]]

You can either use profiles or use rules. However, without knowing what
software you are using, providing an answer is impossible.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.

After searching google.groups.com and finding no answer, terric89 asked:

| My family each has their own email account. I've created folders for
| each of us, but when either of us receives mail it all goes into one
| folder. When I update the account in tools and change the delivery
| location, it changes each account to the same location. Can we each
| receive our mail in our respective folders, or do they always have to
| go to the same folder?

 

[Guest]

We're using Outlook 2003

 

[John C. Bunnell]

When I update the account in tools and change the delivery location,

it changes each account to the same location. Can we each receive
our mail in our respective folders, or do they always have to go to
the same folder?

I'm interested in this one myself, though I'm using Outlook 2002 as opposed
to 2003. As far as I can tell, the answer is "it depends on what you mean
by "folders"".

As long as you're working within a single .PST (that is, within the same
"Personal Folders" hierarchy), it's possible to direct mail to different
folders -- in this case, subfolders you create under the Inbox -- using the
Rules Wizard. You can also create new .PSTs -- and new subfolders within
the Inboxes of those .PSTs -- and direct mail into those subfolders via the
Rules Wizard. I've had some success with this, although it's a lot easier
to do when you're redirecting narrowly defined material than it is with more
unpredictable email traffic.

However, as far as I can tell, you can't actually associate a particular
email account with a particular .PST -- as you note, the Rules Wizard and
Email Accounts functions of Outlook aren't wired to do this, and will either
blithely continue using the original .PST for everything, or occasionally
set everything to fall into whichever alternate .PST you have last specified
in the relevant submenu/dialog.

This is probably solvable via creating new mail "profiles", as Milly
indicates -- I have not attempted to work with profiles -- but (a) the
profile creation process (at least in WinXP) runs out of the Windows Control
Panel, rather than being within Outlook, and (b) there may be some tradeoffs
involved in being able to access mail (or news) associated with one profile
while you're logged in using another. (It looks to me as if there may be a
relationship between mail profiles and WinXP "user accounts"...)

--
= John C. Bunnell
= (e-mail address removed)
= http://www.sff.net/people/jcbunnell/
= http://www.livejournal.com/users/djonn/

"It's only fair to warn you, I've been trained by one of
the greatest martial arts masters in all Kurdistan. If you try to
lay a hand on me I'll have to club you with a rubber fish."
-- Twenty-Nine Words for Snow

 

[Brian Tillman]

As long as you're working within a single .PST (that is, within the
same "Personal Folders" hierarchy), it's possible to direct mail to
different folders -- in this case, subfolders you create under the
Inbox -- using the Rules Wizard.

You can use a rule to redirect a message to any folder in any PST you have
open. There is no restriction to a single PST.