Hyperlink to Server Folder

[John Calder]

Hi

I run Outlook 2003

I need to provide a link to a server folder for a number of email recipients.

I go to insert hyperlink

then select file

and I type in my path.

file://\\stlwolsvr01\Im\6Depts\Strip_and_Plate\Plate Mill Reporting\Daily
Repoting\Milcos Report\

Then press OK

When the recipients recieve the email the hyperlink it does not work?

What am I doing wrong?

Thanks

 

[Diane Poremsky [MVP]]

What doesn't work? Are the recipients on your internal network? Does it work
if you replace the spaces with %20 ?

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Do you keep Outlook open 24/7? Vote in our poll:
http://forums.slipstick.com/showthread.php?t=22205

 

[VanguardLH]

I need to provide a link to a server folder for a number of email
recipients. I go to insert hyperlink then select file and I type in
my path.

file://\\stlwolsvr01\Im\6Depts\Strip_and_Plate\Plate Mill Reporting\Daily
Repoting\Milcos Report\

Then press OK When the recipients recieve the email the hyperlink it
does not work? What am I doing wrong?

Why are you trying to combine the file:// URL scheme with UNC pathing?

To see an example of the syntax (which uses *forward* slashes) for the
file: URL scheme, read RFC 1738:

http://www.ietf.org/rfc/rfc1738.txt
section 3.10

For examples of using the UNC scheme to specify the target file, read:

http://en.wikipedia.org/wiki/Path_(computing)#Uniform_Naming_Convention

However, it is highly unlikely that your recipient will have access to
the same host as you unless you make sure it is an external host to your
intranet, like some online file storage service, and you need to ensure
permissions on the file allow anyone to read it. Obviously the
"computername" parameter would have be resolvable to your recipients.
Most times when a UNC path is mentioned in an e-mail, it is when
collaborating with other employees inside the same corporate network
with proper access rights to the same path on a networked host.

It is possible to include spaces in a URL but in most cases it will get
parsed incorrectly. If you expect the recipient to copy and paste the
URL string into the Address Bar of their web browser then it will
probably work. However, if you expect the link to be presented as a
clickable link (a feature performed by the e-mail client that parses out
URL strings) then it won't work since parsing will terminate at the
first space character. So, like Diane mentions, you will need to
replace every space character in your URL with its identity character
equivalent (%20).

Of course, it is foolish in the first place to be putting spaces in the
path to a file (or even in the file name) since it invariable leads to
parsing problems. Either replace the spaces with underscores or remove
the spaces (and use the scheme of capitalizing the first character of
each word in the path or file name).

 

[Roady [MVP]]

It would be easier to create hyperlinks to files by settings Word as your
email editor as you can then simply select a file instead of typing the path
yourself.

Another easy way of doing this is to drag and drop the file in your message
with the right mouse button, you then get a pop-up with the option Create
Hyperlink Here. This also requires Word to be set as your email editor.

 

[John Calder]

Diane

All the recipients are internal to the business and have access to the
server I have nominated.

file://\\stlwolsvr01\Im\6Depts\Strip_and_Plate\Plate%20Mill%20Reporting\Daily%20Repoting\Milcos%20Report\

I tried the above syntax but this also did not work.

Any ideas?


Thanks

What doesn't work? Are the recipients on your internal network? Does it work
if you replace the spaces with %20 ?

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Do you keep Outlook open 24/7? Vote in our poll:
http://forums.slipstick.com/showthread.php?t=22205

Hi

I run Outlook 2003

I need to provide a link to a server folder for a number of email
recipients.

I go to insert hyperlink

then select file

and I type in my path.

file://\\stlwolsvr01\Im\6Depts\Strip_and_Plate\Plate Mill Reporting\Daily
Repoting\Milcos Report\

Then press OK

When the recipients recieve the email the hyperlink it does not work?

What am I doing wrong?

Thanks

 

[VanguardLH]

All the recipients are internal to the business and have access to the
server I have nominated.

file://\\stlwolsvr01\Im\6Depts\Strip_and_Plate\Plate%20Mill%20Reporting\Daily%20Repoting\Milcos%20Report\

I tried the above syntax but this also did not work.

Again, stop trying to combine the file:// URL scheme with UNC path.
Decide on which ONE to use. If all the recipients are within the same
domain as you and they have access permissions to the path on the
networked host then give them just the UNC path.

 

[Brian Tillman [MVP - Outlook]]

I go to insert hyperlink

then select file

and I type in my path.

file://\\stlwolsvr01\Im\6Depts\Strip_and_Plate\Plate Mill Reporting\Daily
Repoting\Milcos Report\

Then press OK

When the recipients recieve the email the hyperlink it does not work?

I'd send them

<\\stlwolsvr01\Im\6Depts\Strip_and_Plate\Plate Mill Reporting\Daily
Repoting\Milcos Report\>

(note the less than and greater than signs). This works on our systems.