How to setup contacts for company

[Custom GT]

Hello,

I am IT of a company, probably 25 people in usa, 10 in panama. (this is
office people in company)

They had a large address book/contact list in Microsoft Access before I
worked here, I have converted it over to outlook 2003 public contact
list.

Thier is 1300 contacts in it.

Now everyone also has thier private contact list, buy my boss want all
the contacts in the public folder so everyone has access to them and so
thier pda's will sync with all the info.

I realize I could make subfolders under the public contact list for IT,
Sales, etc....
Or I could make categories in one Public Contact list.

But I dont like to dig thru 3000 contacts to find a contact i need, I
mean i only have 20 contacts in my list, why mess with 3000.

Maybe thier is a way to sync/mirror everyoens private contact list into
the public contact list??

 

[Brian Tillman]

Now everyone also has thier private contact list, buy my boss want all
the contacts in the public folder so everyone has access to them and
so thier pda's will sync with all the info.

PDAs generally cannot sync with public folders.

 

[Judy Gleeson MVP - Outlook]

You don't need to dig through to find Contacts - type their first or last
name in the Contacts Lookup Window (part of the Standard Toolbar) and hit
Enter.

--
Judy Gleeson - MVP Outlook
Acorn Training and Consulting
Canberra, Australia
www.acorntraining.com.au
When you post in here, always include your version, SP level, and mode (if
applicable) of Outlook - you can find this information in Help | About. Also
include the type of mail account(s) you use and any other pertinent details.
Be sure to put a concise summary of your question in the subject line, and
the full details in the body of your post.

 

[Custom GT]

yea i like to scroll and find them tho...

so u think we should just do away with all private contacts and put
them in one public contact list then???

thanks
matt

 

[Judy Gleeson MVP - Outlook]

I recommend you put friends in your Mailbox's Contacts folder and the ones
the whole team needs in the Public one.

Judy Gleeson - MVP Outlook
Acorn Training and Consulting
Canberra, Australia
www.acorntraining.com.au
When you post in here, always include your version, SP level, and mode (if
applicable) of Outlook - you can find this information in Help | About. Also
include the type of mail account(s) you use and any other pertinent details.
Be sure to put a concise summary of your question in the subject line, and
the full details in the body of your post.