How to manage more than one PST file for incoming email archives..

[Mrpush]

Hello,

Using Outlook 2003, no Exchange server.

I have added 2 PST's to outlook, I have 2 pop3 accounts that I need to get
mail from.

The 1st account is my work mail. I want this e-mail to go into MY Folders.pst

The 2nd account is getting copies of all company e-mails for archiving. I
want this to go into ARCHIVES.pst.

I can't do it. Outlook is not smart enough to allow me to receive new mail
to separate accounts!

I want the archived e-mail going directly into is own PST, not passing
through my work mail account which is the "Deliver new mail to the following
location".

EVERY other email client I have used allows this, how can Outlook not?

Any way around this?

Thanks much,

Mark

 

[Gordon]

Hello,

Using Outlook 2003, no Exchange server.

I have added 2 PST's to outlook, I have 2 pop3 accounts that I need to get
mail from.

The 1st account is my work mail. I want this e-mail to go into MY
Folders.pst

The 2nd account is getting copies of all company e-mails for archiving. I
want this to go into ARCHIVES.pst.

I can't do it. Outlook is not smart enough to allow me to receive new
mail
to separate accounts!

I want the archived e-mail going directly into is own PST, not passing
through my work mail account which is the "Deliver new mail to the
following
location".

EVERY other email client I have used allows this, how can Outlook not?

Because Outlook is designed for, and aimed at, Corporate use where the norm
is ONE Exchange account. The numbers of instances of Outlook in
one-Exchange-account corporate environments FAR exceeds anything anyone else
might want, so it doesn't.
All the other email clients you have come across (with the exception of
Lotus and Groupwise) have NOT been designed for, or aimed at, this single
exchange account corporate scenario.

if Outlook doesn't do what you want, then change!

 

[Mrpush]

Gordon,

I COMPLETELY dissagree with you. How many "corporate" users need to manage
e-mail accounts outside their corporations? Lots.

Seems to me most MS offices packages, purchased by HOME users, not
Corporate users, provide OUTLOOK.

It's not JUST a "corporate" software by any means.

Is this what you are implying?

My question was that it appears that Outlook can't handle this most common
goal for end users, but if there is some way to fool it, it would be nice to
know.

It should because its sold to non-corproate users everyday, and if it can't,
it's a shortcoming.

All other e-mail clients I have used can.

You seem upset by my post, like I was trashing Outlook.

That was not my intention.

Thanks,

Mark

 

[DL]

Archive is the default name used by Outlook for its Archive data file, is
that what you realy want?
Seems a bit odd that your Company is expecting you to archive their data on
your PC

Use a rule to move msgs to this account to another folder

 

[Mrpush]

DL,

Archive here is not the default built in one for outlook, I only used that
for a reference name.

I'm responsible for managing all archives of our incoming e-mail. We do not
use Exchange.

I'm trying to have 2 separarate PST through one install of Outlook because I
use outlook as my e-mail client and wanted the convienance of monitoring the
archived e-mails through the same interface.

I don't want to manage 2 different e-mai clients.

I did try a rule as you suggested with the "through the "My mail" account
and "move it to the Inbox folder" of the 2nd PST.

It works! (with one glitch, I get duplicates now in the archive when mail is
sent to my account)

That is what I was looking for, thanks!

Mark

 

[DL]

If you used a single pst, for both accounts a rule would still move the mail
sent to that particular account to a folder.
You could then setup auto archive on that specific folder to archive to a
specific named archive file

I would'nt reccommend you creating a pst and nameing it Archive
If you have named the data file Archive & you use the auto archive option on
your other account then mail from that account will be archived to this
archive (Unless you set the auto archive to archive to another named data
file)

 

[Mrpush]

DL,

That is a good idea that would work. I think I'd rather have them in
different PST's however just for mere volume and PST file size. Baside the
archived e-mail are not "mine" so I'd like them i another PST.

I have set 2 PST with a simple filter to move the e-mail for the other
account into the 2nd archive PST as you suggested. It's working great so far.

I will not name my PST "archive.pst".

Thanks for the help.

Mark