How to change the name of the Outlook.pst file

[John D Leonard -- Sage]

Creating multiple user profiles. all logon using one Windows logon.

When I setup the Mail Profiles, it creates a PST file each time (good) i.e..
outlook.pst, outlook1.pst, outlook2.pst.

My question - is there an easy way to rename them to the user name i.e.
user1.pst ...etc

The reason I want to do that - I am using the PST password and when it pops
up, it shows the Outlook.pst file name at the top and I would like to have
it the User's name instead.

 

[Vince Averello [MVP-Outlook]]

I'd recommend multiple Windows logins. It really helps keep a bunch of
settings separate.

 

[Gordon]

Creating multiple user profiles. all logon using one Windows logon.

May I ask why you don't do the opposite and have multiple Windows log-ons?

 

[John D Leonard -- Sage]

The reasons for the multiple mail profiles are:
1 - the user do not want to logon each time - they only use the Internet and
Mail server
2 - this multiple mail profile is being setup on 5 different workstations.
Each mail profile leaves the mail on the server until it is deleted (at any
workstation) by the user.

As a note - I tried to talk them into separate Window Logons, but the owner
refused that!?
One of their reasons was, she wanted all documents in one My Documents
Folder and not even in different folders within My Documents. (figure that
one out?)

PEOPLE ARE FUNNY AND SOMETIMES STUBBORN.

 

[VanguardLH]

Creating multiple user profiles. all logon using one Windows logon.

When I setup the Mail Profiles, it creates a PST file each time (good)
i.e.. outlook.pst, outlook1.pst, outlook2.pst.

My question - is there an easy way to rename them to the user name
i.e. user1.pst ...etc

The reason I want to do that - I am using the PST password and when it
pops up, it shows the Outlook.pst file name at the top and I would
like to have it the User's name instead.

Changing the name of the .pst file is obviously not something that has
to be done very often so I'm guessing here as to how I did it. My .pst
file is called <myusername>.pst. I'm sure when I first setup a mail
profile that it was called outlook.pst. With Outlook *not* running, I
renamed the file from outlook.pst to <myusername>.pst and then started
Outlook which then said it could not find the .pst file it was
configured to use. I then pointed the dialog at the renamed file and it
continued fine thereafter. So try renaming the .pst file to whatever
you want (but leave the .pst extension the same) and tell Outlook where
to find it when you start Outlook, and repeat for each mail profile that
you created that you select when starting Outlook. This is also how you
can move the .pst file to a different location (even to a different
drive): move the .pst file, start Outlook, it complains it can't find
the file, so point it at where you moved it. When Outlook complains,
just point at the newly named or moved file in their Create/Open dialog.

 

[Brian Tillman]

Creating multiple user profiles. all logon using one Windows logon.

When I setup the Mail Profiles, it creates a PST file each time
(good) i.e.. outlook.pst, outlook1.pst, outlook2.pst.

My question - is there an easy way to rename them to the user name
i.e. user1.pst ...etc

You can name them anything you want as long as you connect to them correctly
in the mail profiles.

 

[John D Leonard -- Sage]

Thanks for the reply

I have also done that - it seems to be a long way around, seeing I have to
do it 5x21 times.

I was looking for a shortcut.

thx

 

[VanguardLH]

Thanks for the reply

I have also done that - it seems to be a long way around, seeing I
have to do it 5x21 times.

I was looking for a shortcut.

You didn't have to do it all in the first place. Since the outlook.pst
file is stored under each account's profile (%userprofile%), each
person's file would've been kept separate in the first place. You chose
to violate user account security by letting multiple users logon under
the same account. As a result of circumventing account security, you
get the joy of having to jump through the hoops for each user sharing
the same login. If the owner doesn't want to bother with the built-in
features and make you do the extra work for them then that is their
choice, just like it is their choice to pay you more for the extra time
it takes to do the extra work.