How to add another user's Contacts folder to my Address Book?

[Roshan Qureshi]

Background: Exchange 2003 Server w/ Outlook 2000/2003 clients.

I can add any Contacts folders in my mailbox to my Address Book by going
into the Properties of the folder and checking "Show this folder as an
e-mail Address Book" on the "Outlook Address Book" tab. However, if I have
another user's mailbox (to which I have full permission) in my Folder List,
I do not have this option in any of their Contacts folders.

How do I add another user's Contacts folder, displayed in my Folder List, to
my Address Book?

TIA,
roshan

 

[Roshan Qureshi]

After a bit of research on SlipStick.com, I found these instructions:
http://www.slipstick.com/contacts/oloabpf.htm#displayother. Is it really
this complicated even in Outlook 2003?

thanks again,
roshan

 

[Sue Mosher [MVP-Outlook]]

The process of adding another user's Contacts folder to your own address book display is somewhat involved. You will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. Proceed with these steps while logged in under your own Windows account, not the other user's:

1. Create an Outlook profile that connects directly to the other user's mailbox, not your own, and start Outlook with that profile.

2. On the Properties dialog for the other user's Contacts folder, make sure that it's set to display in the Outlook Address Book and give it a display name other than contacts, such as Joe's Contacts.

3. Close Outlook.

4. In Control Panel | Mail, edit the *same profile* (i.e. the one from Step 1) to change the mailbox from the other user's to your own.

5. Still working with the same profile, on the Advanced tab of the Exchange Server service, add the other user's mailbox as a secondary mailbox.

6. Restart Outlook, and you should see the Joe's Contacts in your Outlook Address Book as well as your own Contacts folder.


--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Sue Mosher [MVP-Outlook]]

Yes.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Roshan Qureshi]

That did it! Now I just have to deal with the fallout of the user losing
all their Outlook profile settings. Thanks for the quick reply, Sue!

roshan

The process of adding another user's Contacts folder to your own address
book display is somewhat involved. You will need to be able to create -- at
least temporarily -- an Outlook profile that opens another user's mailbox as
the primary mailbox. Proceed with these steps while logged in under your own
Windows account, not the other user's:

1. Create an Outlook profile that connects directly to the other user's
mailbox, not your own, and start Outlook with that profile.

2. On the Properties dialog for the other user's Contacts folder, make sure
that it's set to display in the Outlook Address Book and give it a display
name other than contacts, such as Joe's Contacts.

3. Close Outlook.

4. In Control Panel | Mail, edit the *same profile* (i.e. the one from Step
1) to change the mailbox from the other user's to your own.

5. Still working with the same profile, on the Advanced tab of the Exchange
Server service, add the other user's mailbox as a secondary mailbox.

6. Restart Outlook, and you should see the Joe's Contacts in your Outlook
Address Book as well as your own Contacts folder.


--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Sue Mosher [MVP-Outlook]]

In the new profile, they should be able to add back in all the setting of the old profile.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers