The following macro does the task nicely:
Sub WordFrequency()
Dim SingleWord As String 'Raw word pulled from doc
Const maxwords = 9000 'Maximum unique words allowed
Dim Words(maxwords) As String 'Array to hold unique words
Dim Freq(maxwords) As Integer 'Frequency counter for Unique
Words Dim WordNum As Integer 'Number of unique words
Dim ByFreq As Boolean 'Flag for sorting order
Dim ttlwds As Long 'Total words in the document
Dim Excludes As String 'Words to be excluded
Dim Found As Boolean 'Temporary flag
Dim j, k, l, Temp As Integer 'Temporary variables
Dim IngWordCount As Long 'Total non-excluded words in
document Dim NonWordObjects As Long
Dim AllWordOjects As Long
Dim TotalWords As Long
Dim tword As String '
'Set up excluded words
'Excludes = "[pickleloaf][gruntbutter]"
'Excludes = Excludes & InputBox$("The following words are excluded by
default: " & Excludes & ". Enter additional words that you wish to
exclude, surrounding each word with [ ].", "Excluded Words", "")
Excludes = InputBox$("Enter words that you wish to exclude. " _
& "Place each word within square brackets [ ]. " _
& "Example: [is][a].", "Excluded Words", "")
'Find out how to sort
ByFreq = True
Ans = InputBox$("Default sort order is word freqeuncy. To sort
alphabetically by word, type Word in the field below.", "Sort order",
"FREQ")
If Ans = "" Then End
If UCase(Ans) = "WORD" Then
ByFreq = False
End If
Selection.HomeKey Unit:=wdStory
System.Cursor = wdCursorWait
WordNum = 0
ttlwds = ActiveDocument.Words.Count
'AllWordObjects = ActiveDocument.Words.Count
'TotalWords = NonWordObjects
'Control the repeat
For Each aword In ActiveDocument.Words
SingleWord = Trim(LCase(aword))
If SingleWord < "a" Or SingleWord > "z" Then SingleWord = "" 'Out of
range?
If SingleWord < "a" Or SingleWord > "z" Then NonWordObjects =
NonWordObjects + 1
'SingleWord = Trim(aword)
'If SingleWord < "A" Or SingleWord > "z" Then SingleWord = "" 'Out of
range?
If InStr(Excludes, "[" & SingleWord & "]") Then SingleWord = "" 'On
exclude list?
If Len(SingleWord) > 0 Then
IngWordCount = IngWordCount + 1
Found = False
For j = 1 To WordNum
If Words(j) = SingleWord Then
Freq(j) = Freq(j) + 1
Found = True
Exit For
End If
Next j
If Not Found Then
WordNum = WordNum + 1
Words(WordNum) = SingleWord
Freq(WordNum) = 1
End If
If WordNum > maxwords - 1 Then
j = MsgBox("The maximum array size has been exceeded. Increase
maxwords.", vbOKOnly)
Exit For
End If
End If
ttlwds = ttlwds - 1
StatusBar = "Remaining: " & ttlwds & " Unique: " & WordNum
Next aword
'Now sort it into word order
For j = 1 To WordNum - 1
k = j
For l = j + 1 To WordNum
If (Not ByFreq And Words(l) < Words(k)) Or (ByFreq And Freq(l) >
Freq(k)) Then k = l
Next l
If k <> j Then
tword = Words(j)
Words(j) = Words(k)
Words(k) = tword
Temp = Freq(j)
Freq(j) = Freq(k)
Freq(k) = Temp
End If
StatusBar = "Sorting: " & WordNum - j
Next j
AllWordObjects = ActiveDocument.Words.Count
NonWordObjects = NonWordObjects
TotalWords = AllWordObjects - NonWordObjects
'Now write out the results
tmpName = ActiveDocument.AttachedTemplate.FullName
Documents.Add Template:=tmpName, NewTemplate:=False
Selection.ParagraphFormat.TabStops.ClearAll
With Selection
For j = 1 To WordNum
.TypeText Text:=Words(j) & vbTab & Trim(Str(Freq(j))) & vbCrLf
Next j
End With
ActiveDocument.Range.Select
Selection.ConvertToTable
Selection.Collapse wdCollapseStart
ActiveDocument.Tables(1).Rows.Add BeforeRow:=Selection.Rows(1)
ActiveDocument.Tables(1).Cell(1, 1).Range.InsertBefore "Unique Words"
ActiveDocument.Tables(1).Cell(1, 2).Range.InsertBefore "Number of
Occurrences"
ActiveDocument.Tables(1).Columns(2).Select
Selection.ParagraphFormat.Alignment = wdAlignParagraphRight
Selection.Collapse wdCollapseStart
ActiveDocument.Tables(1).Rows(1).Shading.BackgroundPatternColor =
wdColorGray20
ActiveDocument.Tables(1).Columns(1).PreferredWidth =
InchesToPoints(4.75)
ActiveDocument.Tables(1).Columns(2).PreferredWidth =
InchesToPoints(1.9) ActiveDocument.Tables(1).Rows.Add
ActiveDocument.Tables(1).Cell(ActiveDocument.Tables(1).Rows.Count,
1).Range.InsertBefore "Summary"
ActiveDocument.Tables(1).Cell(ActiveDocument.Tables(1).Rows.Count,
2).Range.InsertBefore "Total"
ActiveDocument.Tables(1).Rows(ActiveDocument.Tables(1).Rows.Count).Shading.BackgroundPatternColor
= wdColorGray20
ActiveDocument.Tables(1).Rows.Add
ActiveDocument.Tables(1).Cell(ActiveDocument.Tables(1).Rows.Count,
1).Range.InsertBefore "Number of Unique Words in Document"
ActiveDocument.Tables(1).Cell(ActiveDocument.Tables(1).Rows.Count,
2).Range.InsertBefore Trim(Str(WordNum))
ActiveDocument.Tables(1).Rows(ActiveDocument.Tables(1).Rows.Count).Shading.BackgroundPatternColor
= wdColorAutomatic
ActiveDocument.Tables(1).Rows.Add
ActiveDocument.Tables(1).Cell(ActiveDocument.Tables(1).Rows.Count,
1).Range.InsertBefore "Number of Non-Excluded Words in Document"
ActiveDocument.Tables(1).Cell(ActiveDocument.Tables(1).Rows.Count,
2).Range.InsertBefore (IngWordCount)
ActiveDocument.Tables(1).Rows.Add
ActiveDocument.Tables(1).Cell(ActiveDocument.Tables(1).Rows.Count,
1).Range.InsertBefore "Number of Words (Excluded and Non-Excluded) in
Document"
ActiveDocument.Tables(1).Cell(ActiveDocument.Tables(1).Rows.Count,
2).Range.InsertBefore (TotalWords)
System.Cursor = wdCursorNormal
MsgBox "This document contains " & Trim(Str(WordNum)) & " unique
words. " MsgBox "This document contains " & IngWordCount & " non-excluded
words. " MsgBox "This document contains a total of " & TotalWords & "
(excluded and non-excluded) words. "
MsgBox "For more statistics on this document, use Tools>Word Count
in the original document. "
Selection.HomeKey wdStory
End Sub
--
Greg Maxey/Word MVP
A Peer in Peer to Peer Support
For some research I am doing I would like to count how many times
different words are used in a document. Is there a program that can
take a document such as word or text files and list each unique word
in it and then count how many times that word was used in the
document?
