How do I unencrypt emails in Outlook

[Yoda of Borg]

I need to unencrypt emails (not decrypt - they are decrypted every time
they're read) in Outlook so they can be archived for posterity. How do I do
this?

(Don't question the need. They were unencrypted for transmission, the
archival machine will be standalone with physical security provided, and it
is likely someone other than the original recipient will need access to them.)

(Lastly, forgive the Display Name. Drat you M$ for requiring me to use my
personal account to ask a professional question.)

 

[Gordon]

(Lastly, forgive the Display Name. Drat you M$ for requiring me to use my
personal account to ask a professional question.)

MS doesn't. You can put anything you like in the display name....

 

[Diane Poremsky [MVP]]

The requirement for a passport/live if account is just for logging in. No
one sees it or knows who you really are. you can make an account with your
business email address - many of us have several id's for different
purposes.

What was used to encrypt them?

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
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Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

 

[VanguardLH]

I need to unencrypt emails (not decrypt - they are decrypted every time
they're read) in Outlook so they can be archived for posterity. How do I do
this?

Are they still encrypted after exporting them out of Outlook?

 

[Brian Tillman [MVP - Outlook]]

I need to unencrypt emails (not decrypt - they are decrypted every time
they're read) in Outlook so they can be archived for posterity. How do I do
this?

One way would be to create a new message, open the encrypted message to
decrypt it, copy/paste to the new message, then save that message. I've been
experimenting and I can't find a way to remove the encryption from a received
messsage.

 

[Yoda of Borg]

Gordon,
Reread what I wrote (which was written tongue in cheek). I wasn't refering
to the contents of the Display Name, (it's what I chose years ago for my
personal account). What I didn't like was that I had to use my personal
hotmail account to log in and ask a question related to work (i.e. I must use
a passport/live account rather than allowing me to register via my work
email).

Diane Poremsky posted below that a non-microsoft work email can be used as a
passport account. Intriguing.

 

[Yoda of Borg]

Intriguing. I would be interested in more about using a non-microsoft
associated work email as a passsport account.

They were encrypted using the digital certificate on the sender's Common
Access Card.

The requirement for a passport/live if account is just for logging in. No
one sees it or knows who you really are. you can make an account with your
business email address - many of us have several id's for different
purposes.

What was used to encrypt them?

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

I need to unencrypt emails (not decrypt - they are decrypted every time
they're read) in Outlook so they can be archived for posterity. How do I
do
this?

(Don't question the need. They were unencrypted for transmission, the
archival machine will be standalone with physical security provided, and
it
is likely someone other than the original recipient will need access to
them.)

(Lastly, forgive the Display Name. Drat you M$ for requiring me to use my
personal account to ask a professional question.)

 

[Yoda of Borg]

Thank you for pointing out the export option. I tried using the save-as
feature, but saving each email as a separate text file was the only way to
eliminate the encryption and is a hassle (100s-1000s of files instead of 1,
attachments are unassociated with the emails they came with). The export
option would allow me to process all of them at once into 1 file, maintaining
attachments. I just tried the export into pst option and yes, they were
still encrypted afterward. I will try the other export options.

 

[Yoda of Borg]

Yes, I'd thought about that. That's about as problematic as using Save-As on
each email individually. The only advantage over Save-As, is that you could
maintain the attachments, but would probably be a little more time intensive.
Also, each email would have to be processed individually and I've got
100s-1000s of emails covering about 3 years in 4+ accounts to deal with.

 

[Yoda of Borg]

An additional problem is that my work proxy blocks personal email sites so
most passport login pages get blocked and I was surprised I was able to log
into this site from work at all. The Sign In link in the upper right is
blocked, but when I try to take an action that requires me to be logged in,
I'm automatically forwarded to a login page that is not blocked.

 

[Gordon]

An additional problem is that my work proxy blocks personal email sites so
most passport login pages get blocked and I was surprised I was able to
log
into this site from work at all. The Sign In link in the upper right is
blocked, but when I try to take an action that requires me to be logged
in,
I'm automatically forwarded to a login page that is not blocked.

If you can convince your IT dept that you need access to these newsgroups
for work, they will unblock port 119 and you can use a newsreader to
subscribe to these groups direct which won't need any "signing in" .

 

[Diane Poremsky [MVP]]

If save as works... would either VBA to automate or a 3rd party tool do the
same?
There are several tools listed here -
http://www.slipstick.com/addins/housekeeping.asp. Most have free trials.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

 

[Yoda of Borg]

I found 1 machine in our facility that has Adobe Acrobat 9.1.2 on it, which
adds an item to the context sensitive menu when I right click a folder or
email. It allows me to store entire folders of emails to a pdf file
retaining the folder structure, email formatting and attachments.

Thanks all for your ideas. I've submitted a feedback feature requst on
office.microsoft.com asking for a way to remove the encryption so I could
simply save everything in a separate pst.

If save as works... would either VBA to automate or a 3rd party tool do the
same?
There are several tools listed here -
http://www.slipstick.com/addins/housekeeping.asp. Most have free trials.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

Thank you for pointing out the export option. I tried using the save-as
feature, but saving each email as a separate text file was the only way to
eliminate the encryption and is a hassle (100s-1000s of files instead of
1,
attachments are unassociated with the emails they came with). The export
option would allow me to process all of them at once into 1 file,
maintaining
attachments. I just tried the export into pst option and yes, they were
still encrypted afterward. I will try the other export options.

 

[Diane Poremsky [MVP]]

Those PDF packages are great for archiving messages in a universal format.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

I found 1 machine in our facility that has Adobe Acrobat 9.1.2 on it,
which
adds an item to the context sensitive menu when I right click a folder or
email. It allows me to store entire folders of emails to a pdf file
retaining the folder structure, email formatting and attachments.

Thanks all for your ideas. I've submitted a feedback feature requst on
office.microsoft.com asking for a way to remove the encryption so I could
simply save everything in a separate pst.

If save as works... would either VBA to automate or a 3rd party tool do
the
same?
There are several tools listed here -
http://www.slipstick.com/addins/housekeeping.asp. Most have free trials.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

Thank you for pointing out the export option. I tried using the
save-as
feature, but saving each email as a separate text file was the only way
to
eliminate the encryption and is a hassle (100s-1000s of files instead
of
1,
attachments are unassociated with the emails they came with). The
export
option would allow me to process all of them at once into 1 file,
maintaining
attachments. I just tried the export into pst option and yes, they
were
still encrypted afterward. I will try the other export options.



:

Yoda of Borg wrote:

I need to unencrypt emails (not decrypt - they are decrypted every
time
they're read) in Outlook so they can be archived for posterity. How
do
I do
this?

Are they still encrypted after exporting them out of Outlook?

 

[VanguardLH]

Thank you for pointing out the export option. I tried using the save-as
feature, but saving each email as a separate text file was the only way to
eliminate the encryption and is a hassle (100s-1000s of files instead of 1,
attachments are unassociated with the emails they came with). The export
option would allow me to process all of them at once into 1 file, maintaining
attachments. I just tried the export into pst option and yes, they were
still encrypted afterward. I will try the other export options.

If File -> Save As works to remove encryption, hopefully doing an export
will do the same on all the exported e-mails. However, exporting to a
..pst file is simply asking to create another copy of the same .pst that
you already have (but only containing the exported items). Don't export
to a .pst file. Export to a .csv file. You can then look at the
spreadsheet file in something like Excel.