How do I reuse text in Word?

[Guest]

As a technical writer, I need to create User's Guides for business
applications where I guie the users through the steps to perform different
tasks. Some of the instructions that I write are common to all the tasks, for
instance I need to use the instruction "Click [Save]. The details are saved."
for many of the tasks. I need to know if there's any way to write the
instruction once and reuse the text/instruction elsewhere in the document. If
I make changes in the instruction once, it should get updated everywhere else
in the document. I am looking for something beyond the 'Insert> AutoText'
option or the copy-paste facility.

 

[Graham Mayor]

What you require is not possible (or certainly not easy). If you want
inserted text to be updatable you are going to have to insert it as a
field - either an autotext field or an includetext field. Even then you will
have to force an update to reflect changed information.

--
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Graham Mayor - Word MVP

My web site www.gmayor.com

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[Guest]

Thank you! Your solution was very helpful.

What you require is not possible (or certainly not easy). If you want
inserted text to be updatable you are going to have to insert it as a
field - either an autotext field or an includetext field. Even then you will
have to force an update to reflect changed information.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

As a technical writer, I need to create User's Guides for business
applications where I guie the users through the steps to perform
different tasks. Some of the instructions that I write are common to
all the tasks, for instance I need to use the instruction "Click
[Save]. The details are saved." for many of the tasks. I need to know
if there's any way to write the instruction once and reuse the
text/instruction elsewhere in the document. If I make changes in the
instruction once, it should get updated everywhere else in the
document. I am looking for something beyond the 'Insert> AutoText'
option or the copy-paste facility.

 

[Charles Kenyon]

Use an AutoText field instead of inserting the AutoText. Note, you'll still
have to update the fields.
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide




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