How do I insert cross-reference in form

[Guest]

I am using MS Word 2002. I have created a form template using the forms
toolbar and text fields. When a user completes the form and puts text in a
particular text form field, I would like the same text to automatically
appear in the document header.

I made the form field a heading and tried to insert a cross-reference to the
heading text in the document header, but since the form template text field
is blank, there is nothing to cross-reference.

Thanks in advance for your help! Carol

 

[Cindy M -WordMVP-]

Hi =?Utf-8?B?Q2Fyb2w=?=,

I am using MS Word 2002. I have created a form template using the forms
toolbar and text fields. When a user completes the form and puts text in a
particular text form field, I would like the same text to automatically
appear in the document header.

I made the form field a heading and tried to insert a cross-reference to the
heading text in the document header, but since the form template text field
is blank, there is nothing to cross-reference.

That shouldn't matter, as long as the "Calculate on Exit" checkbox is activated
in the form field. Try protecting the document, type something in, then TAB out
of the form field. Does the text now appear in the header?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

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[Guest]

I found what you wrote about, but I need to take a step back because I don't
know how to actually insert the cross-reference in the document header when
the form text field is still blank (i.e. no one has actually completed the
form - the text field is blank.)

Is there a way to reference a blank text form field in a form so that I can
refer to it when I cross-reference it?

When I click Insert/Reference/Cross-reference/ and it displays a daughter
window, I then select "Heading" in the "Reference Type" box and "Heading
Text" in the "Insert Reference To" box. In the big box below, nothing
appears so the heading does not appear, and the "Insert" button below the big
box is grayed out.

I hope this makes sense. Thanks for your help. ~C

 

[Charles Kenyon]

Use a StyleRef field and a special character style.
http://sbarnhill.mvps.org/WordFAQs/StyleRef.htm
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide




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[Cindy M -WordMVP-]

Hi Carol,

I found what you wrote about, but I need to take a step back because I don't
know how to actually insert the cross-reference in the document header when
the form text field is still blank (i.e. no one has actually completed the
form - the text field is blank.)

Is there a way to reference a blank text form field in a form so that I can
refer to it when I cross-reference it?

When I click Insert/Reference/Cross-reference/ and it displays a daughter
window, I then select "Heading" in the "Reference Type" box and "Heading
Text" in the "Insert Reference To" box. In the big box below, nothing
appears so the heading does not appear, and the "Insert" button below the big
box is grayed out.

Ah, right. Set the cross-reference to the form field name. That's actually a
bookmark and should be in the list, even if there's no text in the form field.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

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in the newsgroup and not by e-mail

 

[Suzanne S. Barnhill]

Cross-references in the headers of protected forms do not update
automatically; a macro is required to update them. A StyleRef field is a
better choice; see http://sbarnhill.mvps.org/WordFAQs/StyleRef.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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all may benefit.

 

[Charles Kenyon]

Often the Ref field does not work that well in the header of a protected
form, but the StyleRef field will.
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide




--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

 

[Guest]

Well, I'm getting closer to this working, but am not quite there yet. I now
can create the header with the cross-referenced bookmark, but I can't get it
to automatically update in a locked form. I can manually get the bookmark in
the header to update in an unlocked form (I checked the box to auto calc. on
exit), but I will be locking the form template so that users won't change the
template. Any thoughts? I can't expect the users to do anything more
complicated then click, type and save. Any thoughts? thanks~C

 

[Guest]

Charles, not sure how to change the field designator when I used the forms
toolbar to insert the text field. Also, please see my last reply to Cindy's
posting - still having problems getting it to automatically update...Thanks~C

 

[Guest]

Suzanne, I will try your linked suggestion later tonight - it describes what
I am trying to do - thanks! ~Carol