How do I get Outlook2003 to open folders when new mail arrives?


S

ship

Outlook 2003 / ms Exchange 2007


Hi

How do I get Outlook2003 to open folders when new mail arrives?

Background:
I have just changed my profile so that we now use Ms Exchange(2007)
with our Outlook(2003). In my previous profile (which used .PST
files), when new mail arrives in a folder (having been placed there by
a rule), Outlook would automatically open each folder when it puts new
emails into that folder.
This would mean that previously I could see at a glance where new
emails have arrived (because the foldername has gone bold, with the
number of unread emails also showing in brackets).

But with the new profile that uses ms Exchange 2007 and an .OST files
(instead of a .PST file), emails are now arriving in folders without
that folder being made visible. This means that unless you keep all
possible folder directories open all the time, that it becomes very
hard to find see any new emails.

With thanks


Ship
Shiperton Henether

P.S. Someone talked about using categories, but I do not undersand how
to do that!
 
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D

Diane Poremsky [MVP]

Are the rules Client side? If they don't say client side, they
aren't -server side rules move messages as they arrive on the server and
outlook doesn't touch the message. Since it doesn't touch the message, it
can't open the folder.

See http://www.slipstick.com/rules/serverbased.htm for ways to make rules
client side, although I don't recommend it. Use the unread search folder
instead.
 
S

ship

Some of my rules are definitely "client" side but outlook moans about
this refuses to store them as being active!
For example I had a rule to move emails from any of my social friends
to into a folder called "Personal".
Unfortunately Outlook (2003) says that it can't store such rules.

Is there no tool or rule in Outlook to open up ALL my folders that
have unread emails in them?



Ship
Shiperton Henethe








Are the rules Client side? If they don't say client side, they
aren't -server side rules move messages as they arrive on the server and
outlook doesn't touch the message. Since it doesn't touch the message, it
can't open the folder.

Seehttp://www.slipstick.com/rules/serverbased.htmfor ways to make rules
client side, although I don't recommend it. Use the unread search folder
instead.

--
Diane Poremsky [MVP - Outlook]
Outlook Tips:http://www.outlook-tips.net/
Outlook & Exchange Solutions Center:http://www.slipstick.com/
OutlookForumshttp://www.outlookforums.com




Outlook 2003 / ms Exchange 2007

How do I get Outlook2003 to open folders when new mail arrives?
Background:
I have just changed my profile so that we now use Ms Exchange(2007)
with our Outlook(2003). In my previous profile (which used .PST
files), when new mail arrives in a folder (having been placed there by
a rule), Outlook would automatically open each folder when it puts new
emails into that folder.
This would mean that previously I could see at a glance where new
emails have arrived (because the foldername has gone bold, with the
number of unread emails also showing in brackets).
But with the new profile that uses ms Exchange 2007 and an .OST files
(instead of a .PST file), emails are now arriving in folders without
that folder being made visible. This means that unless you keep all
possible folder directories open all the time, that it becomes very
hard to find see any new emails.
With thanks
Ship
Shiperton Henether
P.S. Someone talked about using categories, but I do not undersand how
to do that!- Hide quoted text -

- Show quoted text -
 
D

Diane Poremsky [MVP]

No, there is no tool - you can expand all folders in a message store using
keyboard shortcuts though. Or use an Unread search folder.

The shortcuts to expand and collapse folders are +, -, and * on the *numeric
keypad*.
(From Working with Folder and list views at
http://www.outlook-tips.net/beginner/shortcuts.htm)

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/
OutlookForums http://www.outlookforums.com



ship said:
Some of my rules are definitely "client" side but outlook moans about
this refuses to store them as being active!
For example I had a rule to move emails from any of my social friends
to into a folder called "Personal".
Unfortunately Outlook (2003) says that it can't store such rules.

Is there no tool or rule in Outlook to open up ALL my folders that
have unread emails in them?



Ship
Shiperton Henethe








Are the rules Client side? If they don't say client side, they
aren't -server side rules move messages as they arrive on the server and
outlook doesn't touch the message. Since it doesn't touch the message, it
can't open the folder.

Seehttp://www.slipstick.com/rules/serverbased.htmfor ways to make rules
client side, although I don't recommend it. Use the unread search folder
instead.

--
Diane Poremsky [MVP - Outlook]
Outlook Tips:http://www.outlook-tips.net/
Outlook & Exchange Solutions Center:http://www.slipstick.com/
OutlookForumshttp://www.outlookforums.com




Outlook 2003 / ms Exchange 2007

How do I get Outlook2003 to open folders when new mail arrives?
Background:
I have just changed my profile so that we now use Ms Exchange(2007)
with our Outlook(2003). In my previous profile (which used .PST
files), when new mail arrives in a folder (having been placed there by
a rule), Outlook would automatically open each folder when it puts new
emails into that folder.
This would mean that previously I could see at a glance where new
emails have arrived (because the foldername has gone bold, with the
number of unread emails also showing in brackets).
But with the new profile that uses ms Exchange 2007 and an .OST files
(instead of a .PST file), emails are now arriving in folders without
that folder being made visible. This means that unless you keep all
possible folder directories open all the time, that it becomes very
hard to find see any new emails.
With thanks
Ship
Shiperton Henether
P.S. Someone talked about using categories, but I do not undersand how
to do that!- Hide quoted text -

- Show quoted text -
 
Ad

Advertisements

J

JohnSmitth

No, there is no tool - you can expand all folders in a message store using
keyboard shortcuts though. Or use an Unread search folder.

The shortcuts to expand and collapse folders are +, -, and * on the *numeric
keypad*.

Sounded promising on paper but in practice not very useful. It only
opens
the position and level you are at, rather then the entire tree...

Ship
 

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