How can I automatically save a copy of all incoming email?

[Guest]

Our office is trying to go completely paperless and we would like to have a
copy of every email received automatically saved in HTML format on our
network. This way anyone in the office could access all the emails without
having to print them.

I know that you can manually open each email and hit "Save As...", but most
of the people in our office are not computer savvy enough to know how to do
that (or they just wouldn't remember to).

We are working with Outlook 2003 and we use the Exchange Server

 

[Sue Mosher [MVP-Outlook]]

That's probably something the Exchange administrator should set up with Exchange's built-in message journaling feature. See http://www.slipstick.com/addins/housekeeping.htm for other possible solutions.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Lex De Leuke]

I took a look on that housekeeping site, it has lots of technical
solutions for exchange.
When a complete company should access (find, read and save) e-mail you
should find an other solution. I think you better not save all emails
automaticaly. It will become a very very large folder (directory) with
thousands of e-mails. And all e-mails will be saved with the subject as
filename. It will be very difficult to find a e-mail you need.

Or do you have a solution for this?

 

[John]

Lex De Leuke schreef:

I took a look on that housekeeping site, it has lots of technical
solutions for exchange.
When a complete company should access (find, read and save) e-mail you
should find an other solution. I think you better not save all emails
automaticaly. It will become a very very large folder (directory) with
thousands of e-mails. And all e-mails will be saved with the subject as
filename. It will be very difficult to find a e-mail you need.

Or do you have a solution for this?

YES I have:
www.mailtofile.com/en