You can select the label tray from the print dialog - you should
also be able to edit the tray from the envelope/label dialog -
options.
You can do any of this by macro if you know the parameters - see the
examples for selectring alternative printers and/or trays at
http://www.gmayor.com/fax_from_word.htm
--
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Graham Mayor - Word MVP
My web site
www.gmayor.com
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vandy wrote:
Hello Graham,
This macro code works beautifully. The labels are getting printed
the way it should be. I am still trying to overcome a printer word
problem.
In word during mail merge when you select avery shipping label
option the Laser and ink jet tray shows systemBypass to allow
manual feed.
When i run this macro the printer detects labels are being printed
and gives an error.I manually select auto paper size A4 and the
data is printed. I tried putting the label in the tray but it did
not work either. It flashes with Staybypass option. Is there any
way a default paper tray can be selected. We use printers in remote
location and are looking at getting a dedicated printer for this
purpose.
Can the user select the tray from which he wants to print might be
that way we can work around this problem.
:
To overcome the variables try the following:
1. The revised version below creates a new label document, so you
can print as many labels as you like on whatever printer you have
available.
2. The default label size is 5263, but you can insert another
number if you change this.
3. See 1
4. Run the macro from a toolbar button or better still on exit
from the last form field. The macro will then unlock and lock the
form. 5. It doesn't matter what you call the form field bookmarks as
long as the names are echoed in the macro Text1 to 7 are what I
used. Sub GetContent()
Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String
Dim strLabel As String
Dim bProtected As Boolean
'Unprotect the file
If ActiveDocument.ProtectionType <> wdNoProtection Then
bProtected = True
ActiveDocument.Unprotect Password:=""
End If
'Get the field content
f1 = ActiveDocument.FormFields("Text1").Result
f2 = ActiveDocument.FormFields("Text2").Result
f3 = ActiveDocument.FormFields("Text3").Result
f4 = ActiveDocument.FormFields("Text4").Result
f5 = ActiveDocument.FormFields("Text5").Result
f6 = ActiveDocument.FormFields("Text6").Result
f7 = ActiveDocument.FormFields("Text7").Result
'assemble the content with associated text
sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _
& vbCr & "MPI No " & f3 & " DRAWING# " & f4 _
& " REV NO " & f5 & " ASSEMBLY DWG " & f6 _
& vbCr & "TOT QTY " & f7
'Pick the label type
strLabel = InputBox("Label stock number?", "Labels", 5263)
'Create the label
Application.MailingLabel.CreateNewDocument Name:=strLabel,
Address:=sLayout 'Reprotect the document.
If bProtected = True Then
ActiveDocument.Protect _
Type:=wdAllowOnlyFormFields, NoReset:=True, Password:=""
End If
End Sub
vandy wrote:
Hello Graham,
Thanks a ton for the macros. I am facing some problems when i do
this.
1) the printer while printing labels is by Stack byPass as
defualt so the printer always gives me an error msg.
2) Reg. size
Application.MailingLabel.PrintOut Name:="AE (2x7)",
Address:=sLayout, _
ExtractAddress:=False, SingleLabel:=True, _
I would be using ( 4" X 2" ) 5263 avery std. labels should I
mention this here I foresee labels of different sizes used .
3)If i need to control the no of print copies as we see in the
normal print command can i do this with a macro.
4) when i protect the form and enter values i cannot run the
macro. I unprotect the form and run the macro.
5) i have assigned assigned bookmarks from Text1 to Text7 to the
form feilds, is this correct.
Please bear with me if these questions are real basic but I am
beginning to understand the power of macros and its automation
capabilities and attempting to grasp the concept.
thanks
:
http://gregmaxey.mvps.org/Extract_Form_Data.htm will show you
how to extract data from a form, however, if the object of the
exercise is for a user to input data into the form and produce a
label, then the following macro will do that (with certain
provisos)
Sub GetContent()
Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String
Dim iC, iR As Integer
Dim bProtected As Boolean
'Unprotect the file
If ActiveDocument.ProtectionType <> wdNoProtection Then
bProtected = True
ActiveDocument.Unprotect Password:=""
End If
'Get the field content
f1 = ActiveDocument.FormFields("Text1").Result
f2 = ActiveDocument.FormFields("Text2").Result
f3 = ActiveDocument.FormFields("Text3").Result
f4 = ActiveDocument.FormFields("Text4").Result
f5 = ActiveDocument.FormFields("Text5").Result
f6 = ActiveDocument.FormFields("Text6").Result
f7 = ActiveDocument.FormFields("Text7").Result
'assemble the content with associated text
sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _
& vbCr & "MPI No " & f3 & " DRAWING# " & f4 _
& " REV NO " & f5 & " ASSEMBLY DWG " & f6 _
& vbCr & "TOT QTY " & f7
'Choose the label position
Rows:
iR = InputBox("Print label on which row?", "Labels Row", 1)
If iR > 7 Then 'edit number to match label stock
MsgBox "There are only seven rows!", vbCritical, "Label
Rows" GoTo Rows:
End If
Columns:
iC = InputBox("Print label in which column?", "Labels Column",
1) If iR > 2 Then 'edit number to match label stock
MsgBox "There are only 2 columns!", vbCritical, "Label
Columns" GoTo Columns:
End If
'Print the label
Application.MailingLabel.PrintOut Name:="AE (2x7)",
Address:=sLayout, _ ExtractAddress:=False,
SingleLabel:=True, _ Row:=iR, Column:=iC
'Reprotect the document.
If bProtected = True Then
ActiveDocument.Protect _
Type:=wdAllowOnlyFormFields, NoReset:=True, Password:=""
End If
End Sub
http://www.gmayor.com/installing_macro.htm
The label pattern - here a custom label on my PC is
AE (2x7)
This name must be changed to match the label format you are
using. To get the correct label name record a macro of printing
anything to that label format and extract the name from the
resulting macro. That label must be large enough to fit the text
as shown in the message prompt.
Edit the macro to match your label format (rows and columns)
The fieldnames shown in f1 to f7 are the default names. If you
have named the field bookmarks differently to give more
meaningful descriptions, you will have to change the bookmark
names Text1-7
--
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Graham Mayor - Word MVP
My web site
www.gmayor.com
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
vandy wrote:
Hello Doug,
Thanks for your reply. I have gone through the Auto Form
document and would require some help.
Bear with me I am not very good at macros and dont totally
understand the concept of bookmark. If I am not wrong Bookmark
gives you the location of each feild typed in.
With my limited knowlege i have created a form which has input
text feilds to store information of the user. I am attempting
to extract these values. I have named each text box form feild
with a book mark.
PROJECT DESCRIPTION : [ ] COMPONENT [ ]
MPI NO [ ] DRAWING# [ ] REV NO [ ] ASSEMBLY DWG
[ ]
TOT QTY [ ]
each square bracket representing a text form feild with
bookmarks for each feild. Now how to extract the values for
these once the user inputs them. The order of these entries do
not change. Based on the entries i have to create a product tag
for merging labels. Is this possible. How do i proceed from
here.
:
You would have to advise how the data is arranged in the
reports, is the data always arranged in that way, etc. before
anyone could suggest a macro to you.
You might want to think however about designing the reports so
that the data extraction is facilitated.
See
http://www.mousetrax.com/techpage.html#autoforms
--
Hope this helps.
Please reply to the newsgroup unless you wish to avail
yourself of my services on a paid consulting basis.
Doug Robbins - Word MVP
Hi Graham,
Yes you are right. I need to extract specific field values
from a word document and create a label tag out of it.
I have an inspection report which has project data like
Project desc, project no, Component desc, Dwg no input. I
have to extract this information
and create a product tag. Is this possible.
I am not very good at macros. So any macro example which
extracts data to print will be of immense help.
Thanks in advance.
:
This doesn't sound much like a merge to me? You appear to
want to extract information from a document and create a
label from that information? That
being the case, what is the information and how will the
macro recognize it
from the document?
--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP
My web site
www.gmayor.com
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
vandy wrote:
Hi All.
I have to create a mail merge button which when clicked
will merge specific selected feilds from a word document
and create a label tag.
I want to know if this can be automated and done. Ideally
the user should be prompted for what to enter and based on
his
