Creating Membership Cards

[Abradaxis]

I'm using Word 2000 under XPSP3. I have to print our membership cards for
our organization, and would like to use the following procedure. I want to
create a page of mailing label images with the logo of the organization and
the organization name and year to be printed by word on each lable. (The
label size will be 2.5 by 3 inches). I know how to import pictures (for a
logo) and print out the organization name and year, but only on a single
document, not a page (which I ll be printing on business card stock). Then I
want a protected field on each label in which I can physically type in the
members name. When the form is completed, I print, and voila, a page of
membership cards is created. I understand about mail merge, but don't want
to do this since my membership list is coming from various sources, and I
don't want to overly complicte the procedure. So, once I learn how to create
the label page template, I creat a new page of labels as a new document,
fill in the names (one name per label), and do the printing of the page.

This might sound easy doing it on a single form, one per page, and I've done
these types of form before, but what is the easiest way to accomplish this
task? Any help would be greatly appreciated.

 

[Suzanne S. Barnhill]

See http://www.gmayor.com/graphics_on_labels.htm. You can easily set up a
labels template with the graphic and an area for inserting the text (doesn't
require form fields unless you just want them).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Abradaxis]

Thank you. Your link was especially helpful. Perhaps this was a bigger deal
than I thought it would be. The Form Fields were so the cursor would
immediately go to the name field, which would be prepositioned on the label,
for immediate inputting. I appreciate your help.

 

[Suzanne S. Barnhill]

That use of form fields makes sense, especially if you're creating the
template for others to use.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Doug Robbins - Word MVP]

You would be better off entering the names into a mail merge data source and
then using mail merge to create the membership cards (labels)

See the article "Creating a Mail Merge Data Source" at:
http://www.word.mvps.org/FAQs/MailMerge/CreateADataSource.htm
See the article "How to convert addresses into a Mail Merge Data Source" at:
http://www.word.mvps.org/FAQs/MailMerge/ConvertAdrsToDatafile.htm
See the article "How to create a Mail Merge" at:
http://www.word.mvps.org/FAQs/MailMerge/CreateAMailMerge.htm
See the article "Mailmerge Labels with Word XP" on fellow MVP Graham Mayor's
website at
http://www.gmayor.com/mail_merge_labels_with_word_xp.htm
See the article "Mail Merge with Word 2007" on fellow MVP Graham Mayor's
website at
http://www.gmayor.com/merge_labels_with_word_2007.htm


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

 

[Suzanne S. Barnhill]

Abradaxis wrote, "I understand about mail merge, but don't want to do this
since my membership list is coming from various sources, and I don't want to
overly complicate the procedure."

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Doug Robbins - Word MVP]

Regardless, he would be better off combining the various sources into a mail
merge data source. Especially if he is going to have to create new
membership cards each year.

--
Hope this helps

Doug Robbins - Word MVP
Please reply only to the newsgroups unless you wish to avail yourself of my
services on a paid, professional basis.

 

[Suzanne S. Barnhill]

I get the impression someone else will be doing it.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Doug Robbins - Word MVP]

It doesn't matter who does it. Converting the data into a mail merge data
source and using mail merge would be the best way to do it and as the OP has
come to the conclusion that perhaps it is a bigger deal than he thought it
would be, I consider that he would be well advised to reconsider the mail
merge option.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

 

[Suzanne S. Barnhill]

It does matter who is doing it if the person doing it has no idea how to
create a mail merge and if the various data sources are constantly being
updated and consequently having to be repeatedly combined into one
(especially if they're in different formats). I won't argue that it isn't
quite a pain (and a waste of time) to type in information, but if it's being
done by (say) a volunteer whose abilities extend only this far, but who is
willing to do the typing, then the file needs to be set up to accommodate a
volunteer at that level of ability. I say this from a background of having
belonged to a lot of organizations with willing but unskilled volunteers.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org