form for images submission with attachment


R

Resi

Hello!
I am trying to set up an outlook form for colleagues to send me entries for
our images library.
I created the form main body based on the default message form with the
fields required to gather the data, however I reached a couple of stumbling
blocks!

1. how do I get the attachment function? I need for staff to attach the
photo they sent the info about to the message.

2. how do I share this form with all staff? I am rather new to forms and not
sure if I can just send the message and they can send me the info by replying
to it? or can the form sit on a public folder for all to access as and when
they need without having to look for my old message?

3. I also need for the form to be delivered to the 'media' mailbox, not
mine. (even tho it would be good to start with to be cc'ed in if that
possible just to make sure all works fine... the media mailbox is amanaged by
a volunteer)

I am using Outlook 2003 and exchange server 2003, sbs.

thanks for your help!
Resi
 
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S

Sue Mosher [MVP-Outlook]

1) You leave the mail message body control on the form. Without that, users cannot attach files.

2) You publish a message form to the Organizational Forms library on your Exchanger server. If you want people to go to a public folder to make their submissions, you'd use a post form, not a message form, and publish it to the folder.

3) If you're using a message form, run the form, add that mailbox as a recipient, then save the form as an .oft file. Open it again in design mode and remove the To and Cc controls. If you're using a post form, put code in the Item_Write event handler to forward it to the desired mailbox.
 
R

Resi

Thanks Sue!
I'll have a go tomorrow when back at work. will let you know how it goes!
thanks
Resi
 
R

Resi

Hi Sue
I am not succeeding... I think I need to backtrack and figure out how to
design the new e-mail message based form. I did try but when I tested and
sent it to the vol who will be inputting the data into the software, she
recieved a blankc e-mail.

when I try to design the new form, it pop- up a message saying i haven't got
all Activex setting or something enabled. could this be the reason? is
anywhere some info step by step on designing forms?

Thanks, look forward to hear from you
R
 
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S

Sue Mosher [MVP-Outlook]

To work for recipients as well as senders, the form needs to be published to the Organizational Forms library or each user's Personal Forms library with the "Send form definition with item" box on the (Properties) page unchecked. Don't forget to click the Edit Read Page button in the form design to develop a page layout for recipients. See http://www.outlookcode.com/article.aspx?id=61 for other important points about custom message forms.

For links to walkthroughs, see http://www.outlookcode.com/article.aspx?ID=35. My books also have walkthroughs.

If you get errors, give the complete text of any error message. "or something" doesn't provide much for us to go on.
--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54
 

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