Forcing appointments into a calendar

[Guest]

Hi All,

I am working with a customer who wants to send out about 100 meetings to
about 150 execs and have them automatically placed in their calendar
regardless of wether they accept or delete the invite. The meetings do not
recour regularly. We have worked out you can set up an account to have access
to everyones mailbox, but want to know how they can make sure the meeting
appears in everyones calendar even if they delete the invite by mistake or do
not accept.

Does anyone know if this is possible and if so, how, even if a third party
tool is needed.

Cheers,

Gareth

 

[Milly Staples [MVP - Outlook]]

Not possible, if someone deletes an appointment from their caledar, it is
gone. Outlook does not override the user's decision in this matter.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Gareth asked:

| Hi All,
|
| I am working with a customer who wants to send out about 100 meetings
| to about 150 execs and have them automatically placed in their
| calendar regardless of wether they accept or delete the invite. The
| meetings do not recour regularly. We have worked out you can set up
| an account to have access to everyones mailbox, but want to know how
| they can make sure the meeting appears in everyones calendar even if
| they delete the invite by mistake or do not accept.
|
| Does anyone know if this is possible and if so, how, even if a third
| party tool is needed.
|
| Cheers,
|
| Gareth

 

[Guest]

Thanks for this. The key thing is making an appointment appear in a calendar
in the first place. We know that you cannot prevent someone deleting an
appointment in a calendar, but is there any way, possibly using CDO of making
sure that an appointment is placed in someones calendar in the first place,
so if you send an invite, the appointment goes into their calendar, and then
if they delete the invite, without accepting or declining, the appointment
remains.

Alternatively a way of inserting the appointment into the calendar from the
exchange server?

The key is putting it into the calendar without the user having to accept
the appointment.

 

[Sue Mosher [MVP-Outlook]]

Yes, it would be possible using CDO 1.21 to a) use a dynamic logon to log onto each user's mailbox and then (b) create an appointment in that user's Calendar folder. Exchange also has other scrpting methods for doing this sort of thing. Exchange development docs start at http://msdn.microsoft.com/exchange/ with discussions in the microsoft.public.exchange.development newsgroup.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

Thanks for this. The key thing is making an appointment appear in a calendar
in the first place. We know that you cannot prevent someone deleting an
appointment in a calendar, but is there any way, possibly using CDO of making
sure that an appointment is placed in someones calendar in the first place,
so if you send an invite, the appointment goes into their calendar, and then
if they delete the invite, without accepting or declining, the appointment
remains.

Alternatively a way of inserting the appointment into the calendar from the
exchange server?

The key is putting it into the calendar without the user having to accept
the appointment.

Not possible, if someone deletes an appointment from their caledar, it is
gone. Outlook does not override the user's decision in this matter.

--Â
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Gareth asked:

| Hi All,
|
| I am working with a customer who wants to send out about 100 meetings
| to about 150 execs and have them automatically placed in their
| calendar regardless of wether they accept or delete the invite. The
| meetings do not recour regularly. We have worked out you can set up
| an account to have access to everyones mailbox, but want to know how
| they can make sure the meeting appears in everyones calendar even if
| they delete the invite by mistake or do not accept.
|
| Does anyone know if this is possible and if so, how, even if a third
| party tool is needed.
|
| Cheers,
|
| Gareth