Font problems

[Guest]

I have a new computer, Windows XP with Word 2002. I have an autocorrect for
each clinic date, i.e.,

NOVEMBER 24, 2004

WT: T: BP: P:

S: The patient is seen in follow-up

Sometimes, when I do not have a chart, but the patient has been seen before,
I go back to the old note and copy and paste the patient name, before I
insert the autocorrect above. The copied note is Arial 11. Sometimes, instead
of Arial 11, some of the text will change to Times New Roman 12, i.e., the N
in November and 2004. Once I even spotted the two spaces between November and
the date had been changed. I have made my default font Arial 11. I have to
highlight each letter or number and change it to the correct font. I can't
understand why this is happening. All the notes I copy from have been done in
the Arial Font. I have tried deleting the name and starting over, but it
persists. I have to start a new note and type the name in instead of copying
it. This does not happen that often, but it makes me crazy.
Any suggestions???

Thank you

 

[Suzanne S. Barnhill]

I suspect that the documents you're copying from have a different default
font, with Arial applied as direct font formatting, and I also suspect
you're not properly using paragraph styles. But you should be able to return
all the text to the default Arial 11 by selecting it and pressing
Ctrl+Spacebar. See
http://www.shaunakelly.com/word/styles/FormatOfTextChanges.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Guest]

Thanks, I will give it a try the next time it happens. However, most the
documents I am copying from were created on the new computer with the Arial
default. The ones done on the old computer had the Universal Font, I never
had the TRN font as a default because I disliked it. That's why it makes no
sense to me. However, if your solution works, it will be faster than what I
am doing now. Thanks again.

 

[Guest]

After copying and pasting the patient's name, I added the date with auto
correct which was supposed to look as below, underlined.

November 27, 2004 - PALI MOMI

Instead the N, 27, and PALI MOMI were in TNR Bold

I tried the select, Ctrl, spacebar which changed the line to all TNR, Bold,
and took out the underline.

Any help you can give is appreciated.



Thanks for any help.

 

[Suzanne S. Barnhill]

It would appear that the Default Paragraph Font for the style you are using
is TNR Bold. Check the style formatting. Note that the DPF is not the same
thing as the default font; see
http://word.mvps.org/FAQs/Customization/DefParaFont.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Guest]

Thank you Suzanne. I went to the article you suggested and I think I solved
my problem. It worked for three tests that I did. If not, I was using paste
special and checking unformatted and that worked. I never had this problem
with any version of Word, but I did make a big leap from Word 97 to Word
2002. Thanks for all your help, I appreciate it.

Jeanne

 

[Suzanne S. Barnhill]

I'm not sure I really helped, but I'm glad if you've got the problem even
partially sorted.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.