Final With Markup

[Brady Finney]

We have Word 2003. When we open a document, it automatically opens in the
"Final With Markup" view. When we send documents to clients, we'd like to
have the document not open in markup and not show the comments. Any
suggestions.

--
****************************************************************************
Brady T. Finney
Atlantic Management Company, Inc.
Orchard Park - Suite A12
875 Greenland Road
Portsmouth, NH 03801
603-436-8009 (Office)
617-413-4554 (Mobile)
603-427-0146 (Fax)
www.atlantic-mgmt.com

Atlantic Management Company is a leading valuation and financial advisory
firm
serving the business, legal, and financial communities through out New
England
from its offices in Portsmouth, New Hampshire.

Founded in 1968, the firm's Valuation Group provides business valuations,
fairness
and solvency opinions, and litigation support for private and public
companies. The
Ownership Transition Group specializes in mergers and acquisitions, ESOPs,
and
business succession strategies for privately owned companies and public
companies
desiring to go private.
****************************************************************************

 

[Shauna Kelly]

Hi Brady

If a document contains tracked changes or comments, then any user can choose
to view those changes or comments, or choose to hide them. There is no way
to send a Word document containing tracked changes or comments without the
recipient seeing them. Nor can you determine how the document will open.
That depends on the user's version of Word, and the settings on the user's
machine.

You might find it better to save your Word document as a PDF file, and send
that to clients. Or, accept all the tracked changes and delete comments
before sending the documents out.

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word

 

[Guest]

We had the same problem and seem to have fixed it by doing the following:

In Word go to > Tools > Options > Security

Make sure 'Make hidden markup visible when opening or saving' box is not
checked.

In the same tab, you might consider checking the box that says 'Warn before
printing, saving or sending a file that contains track changes or comments',
if this is a concern.

When working with a document while using track changes, on your final save
make sure you pull down the menu to the upper left and click 'Final' not
'Final Showing Markup'.

 

[Suzanne S. Barnhill]

Selecting Final before you save will not remove the markup. A recipient will
still be able to see it )and in fact may see it automatically if he/she has
*not* disabled "Make hidden markup visible when opening or saving") unless
you accept all the changes and remove all the comments before sending the
document.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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