Filtering categorized contacts by email?

[john.atkins]

Howdy. I have a friend who has about 1600 contacts in two different
categories. Contacts have to belong to one or both categories. Some of
the contacts do not have email addresses, that field is left blank (no
dummy addresses).

We want to be able to email only the contacts who have email addresses
in one or the other category. But we are having difficulty selecting
just those contacts in one category that have an email addy listed.
When we try to sort by email address (so the contacts with no address
filter to the top), it does it for both categories and basically
'mashes' contacts from both categories together, we lose the category
separation.

Make sense? Clear as mud?

Can anyone give me a hand with this?

TIA.

 

[Russ Valentine [MVP-Outlook]]

What view are you using? What Outlook version?

Try using a Detailed or Simple List view, show the columns you want to see
(field chooser), click the column (eg Email address) you want to sort by,
THEN use the group by box to group by Category. That should preserve both
your sorting and grouping.

 

[Judy Gleeson \(MVP Outlook\)]

Russ is spot on and we bet you have 2003 as it's the version that drops the
grouping when you try sorting. Very annoying.

And BTW to save some effort, you can grab the names of people without email
addies - my Outlook doesn't care - it just doesn't send those.

I hope this helps you at least a little bit!

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook

read my articles here: www.judygleeson.com
www.acorntraining.com.au
Canberra, Australia

"Wasted end-user time due to lack of training accounted for the biggest
piece of the spoftware spending pie" -Gartner

What view are you using? What Outlook version?

Try using a Detailed or Simple List view, show the columns you want to see
(field chooser), click the column (eg Email address) you want to sort by,
THEN use the group by box to group by Category. That should preserve both
your sorting and grouping.
--
Russ Valentine
[MVP-Outlook]

Howdy. I have a friend who has about 1600 contacts in two different
categories. Contacts have to belong to one or both categories. Some of
the contacts do not have email addresses, that field is left blank (no
dummy addresses).

We want to be able to email only the contacts who have email addresses
in one or the other category. But we are having difficulty selecting
just those contacts in one category that have an email addy listed.
When we try to sort by email address (so the contacts with no address
filter to the top), it does it for both categories and basically
'mashes' contacts from both categories together, we lose the category
separation.

Make sense? Clear as mud?

Can anyone give me a hand with this?

TIA.