Exporting to Word

[Guest]

The format of some of the data I import into Word changes. For example, a two-digit number in the Excel spreadsheet may become a 10-digit number when it arrives in Word. I've tried changing the formatting in Excel but nothing seems to work

Any suggestions would be appreciated!

 

[Debra Dalgleish]

In the Mail Merge, after you select your Excel file as a data source,
you should see a 'Confirm Data Source' dialog box.
(If you don't see the dialog box, change the setting in Word --
under Tools>Options, General -- add a check mark to
'Confirm Conversion at Open')

From that list, choose 'MS Excel Worksheets via DDE (*.xls)', and your
formatting will be retained.

If you have to connect through a different source, you can format the
fields in the Word document. For example, to specify a number of decimals:

1. In Word, in the Main Document, press Alt+F9 to view the field codes.
2. Find the field code for the number. It will look something like:
{ MERGEFIELD FieldName }
3. Add a switch, to format the number with two decimal places.
For example:
{ MERGEFIELD FieldName \# "#,##0.00" }
4. Press Alt+F9 to hide the field codes.
5. Save the Main Document

 

[Dave Peterson]

Thanks!

hehehe.

 

[Debra Dalgleish]

You're welcome. (I added the Tools>Options instructions because someone
complained about it recently.)