e-mailing calendar

[Guest]

I am trying to add the outlook calendar as an e-mail attatchment using Zimbra
for the e-mail. Is there any way to send the calendar to the desktop or my
documents lists?

 

[Sue Mosher [MVP-Outlook]]

In Outlook 2003 and earlier versons, the closest you can come to a built-in method for sending a calendar as a single file attachment is to export the Calendar folder to a file, then sending the exported file.

However, if you have Word, you can use one of the Word templates listed at http://www.slipstick.com/addins/calendar.htm#print to push the Outlook data into a Word document, then attach that document to a message.

If you have Visio 2003, you can use the Import Outlook Data Wizard to create a calendar from Outlook data, using a filter to include only certain appointments. The resulting .vsd file can then be sent as an attachment.

For VBA code solutions that create an HTML-format mail message containing any single day's appointment list or 30 days of appointments, see:

http://www.outlookcode.com/codedetail.aspx?id=24
http://www.outlookcode.com/codedetail.aspx?id=1227

Another technique is to use a third-part tool called ClipForm (http://www.ivitar.com/clipform/). This tool uses templates to export Outlook data -- a whole folder or selected items -- to the Windows clipboard, text file, HTML email message, or other file types.

Outlook 2007 will make calendar sharing and distribution much, much easier. It will have the built-in ability to generate a nicely formatted email message listing your appointments, with an iCalendar attachment that other Outlook 2007 users can open to add your appointments to a new calendar that Outlook will create for them.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Iva]

Hello,
I am using Outlook 2007 and the feature you decribed is great indeed.
However, i use outlook calendar mainly for work and mainly on behalf of my
manager, i.e. I need to send his avaialbility by mail on a daily basis and
not mine. I have tried multiple times and I have full permissions for his
calendar, but I can't get around sending his calendar by mail. Can you advise
whether there's a way to do that?
Thanks,
Iva

 

[Tiffany T. Barnes]

I have the same problem. I manage a very high volume calendar for my boss
and need to send his availability to multiple CEOs outside of our
organization and Exchange Server.

I feel that Office 2007 did not go far enough to resolve this problem. I
can't send my bosses calendar as a delegate. I still have to manually give
time availability. Do you know is Microsoft will fix this? There are over
4 million administrative professional in this country and this would help us
alot.

Tiffany
Office 2007
Exchange 2003