document size increased dramaticly

[Guest]

I added section breaks to my microsoft word document and now the document
size has increased ...Why is this...at this rate I won't be able to finsh my
document and I don't want to keep going on this for another 2wks and then be
out of space..help...how can I reduce the document size...does anyone know..

 

[Guest]

This is called "ballooning" and is all too common in Word and PowerPoint.
(It's worst in Win98, better in later versions.) Fortunately it's easy to
remedy.

Save your file under a new name (e.g., just add "b" to the end of the
filename), then save it back under the original name. You may need to do this
2 or 3 times to reduce the file to its "real" size.

 

[Guest]

KristinK

KristinK....You are absolutely wonderful....Thank You so much for that very
helpful information. You must be a microsoft word expert. That remedy worked
just fine....

 

[Guest]

Kristenk

The first time I saved my file with a different name it worked but now that
my document size has increased that remedy isn't working anymore. Any more
suggestions. HELP.....

 

[Guest]

Hi there may be an issue with the ALLOW FAST SAVES which can really increase
file sizes in a hurry. Go to Tools/Options and on the Save Tab see if the
ALLOW FAST SAVES is CHECKED. If it is there is your problem. Uncheck it.
Because it is Saving the latest Changes and Creates Huge File Sizes. If that
isn't checked, well please excuse my intrusion!!

 

[Guest]

Hi,

I was working on a small Word 2003 doc with some cut-and-paste diagrams from
a Word 97 doc when I noticed the doc size ballooned to 6 MB. To investigate
the cause, I deleted the contents bit by bit until I was left with a blank
doc, but the size remained at 6 MB. Anyone has a clue as to what happened?

Have a blessed day!

 

[Suzanne S. Barnhill]

There are a number of reasons for excessive file size, including:

1. Fast Saves: Disable this at on the Save tab of Tools | Options.

2. Preview Picture: Clear the check box on the Summary tab of File |
Properties.

3. Versions (File | Versions): Make sure "Automatically save version on
close" is not turned on.

4. Revisions (Tools | Track Changes):
Highlight Changes: Make sure "Highlight changes on screen" is turned on
(or that "Final Showing Markup" is displayed).
Accept/Reject Changes: If "Accept All" or "Reject All" is available then
revisions are present; accept or reject all changes, then turn Track Changes
off.

5. Embedded True Type fonts (Tools | Options | Save); embedding fonts should
be avoided wherever possible.

6. Embedded graphics: When feasible, it is preferable to link the graphics.
That is, when you insert the graphic, click the arrow beside Insert in the
Picture dialog and choose Link to File rather than Insert or Insert and
Link.

7. Embedded objects: These are even worse than ordinary graphics saved with
the document. If you see an { EMBED } code, the graphic is an OLE object.
Unless you need to be able to edit the object in place, unlink it using
Ctrl+Shift+F9.

8. File format: Make sure you are saving as a Word document; in some cases
..rtf (Rich Text Format) files are significantly larger than .doc files.

9. Document corruption: See
http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm.


--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

Hi,

I was working on a small Word 2003 doc with some cut-and-paste diagrams from
a Word 97 doc when I noticed the doc size ballooned to 6 MB. To investigate
the cause, I deleted the contents bit by bit until I was left with a blank
doc, but the size remained at 6 MB. Anyone has a clue as to what happened?

Have a blessed day!

anyone know..

 

[Guest]

Thanks, Suzanne. This morning I opened the original file again and Word
indicated that there was a data corruption. So, I used the Open & Repair
feature to fix it and now the size is back to a few KB instead of 6 MB. When
I opened the ballooned blank file, Word did not indicate any data corruption,
but when I reopened it with the above method, a corruption, "Internal Data
Integrity (Type 4) 1", was fixed. Upon saving the fixed file, I got it back
to its pristine state. Hope this will help those who faced similar problems.
Have a blessed day!