Creating NEW email from saved DRAFT with fewer steps

[Guest]

Is there any easier way to automate this?

In my "draft" folder I have an email for each of my clients who need to
receive a morning job cycle status (job cycle name is unique each day).

Each email has a distribution to multiple recipients for both "to" and "cc",
the subject is a boiler plate wihich requires entry of a date, the text is
also a boiler plate.

In order to keep these boiler plates in the "draft" folder. I do the
following steps daily:

1. open NEW eamil
2. open DRAFT email in "draft" folder
3. copy "to" addresses from DRAFT to NEW
4. copy "cc" addresses from DRAFT to NEW
5. copy "subject" from DRAFT to NEW and modify job cycle name in subject text
6. copy "text" from DRAFT to NEW and modify job cycle name in text.
7. close DRAFT email
8. send NEW

At the least I would prefer:

1. open DRAFT email
2. save as DRAFT2 so it now exists in "draft" folder
3. modify "subject" text of DRAFT2 with job cycle name in subject text
4. modify "text" of DRAFT2 with job cycle name
5. send DRAFT2

 

[Sue Mosher [MVP-Outlook]]

I can think of several easier ways. One is to Ctrl+drag the draft to your desktop or another Outlook folder, which creates a completely copy, and open and send that copy.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Guest]

Sue,
Thank you! I didn't know about Ctrl+drag.
I had been frustrated because with emails I couldn't use Ctrl-C and Ctrl-V
like I do with files in Explorer.
Now that this works I have a follow-up question. But it's related to the
Send action so I will post as a new thread.
--
DianeMM23
Plano, TX

I can think of several easier ways. One is to Ctrl+drag the draft to your desktop or another Outlook folder, which creates a completely copy, and open and send that copy.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Brian Tillman]

Is there any easier way to automate this? ....snip...
In order to keep these boiler plates in the "draft" folder. I do the
following steps daily:

1. open NEW eamil
2. open DRAFT email in "draft" folder
3. copy "to" addresses from DRAFT to NEW
4. copy "cc" addresses from DRAFT to NEW
5. copy "subject" from DRAFT to NEW and modify job cycle name in
subject text
6. copy "text" from DRAFT to NEW and modify job cycle name in text.
7. close DRAFT email
8. send NEW

How about right-click>Forward? The draft will remain in the Drafts folder.
The new message can be tailored to the cercumstance.

 

[Guest]

Brian,
Thank you for the suggestion.
But with Forward I'd have to retype the addresses for To: and CC:.
A copy of all elements of the draft is what I need each day.

 

[Brian Tillman]

Thank you for the suggestion.
But with Forward I'd have to retype the addresses for To: and CC:.
A copy of all elements of the draft is what I need each day.

Not true. I just tried it. If you address the draft as you want it and
save it to Drafts, when you click Forward, all addressees already in the
recipient fields will still be there.

 

[Guest]

Brian,
Thank you for your persistance.
You are so right!
I just tried it!
Thanks!